[dlvorg] Big thanks! Missing in action. Starting the follow-up, etc. ...

In this mailing:

Org List
Big thanks
The numbers game
The nonpayment situation
Missing in action
Things to come
Administrivia
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Org List:

This is the DLV 2017 Organizational Mailing List (dlvorg_at_divalas.vegas)
Replies to this message will be forwarded to the DLVORG list and not
the DLV-Announce or DLV-Discuss list.
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Big thanks:

Annie writes:

This is a very quick (and admittedly somewhat tardy) follow-up ORG
mailing just hitting some of the high spots.

First of all BIG THANKS to all who put on the show this year! This was
one of the smoothest-running and most-enjoyable of our yearly events,
from my perspective, at least. :)

No restroom incidents that I heard of, no drama scenes, no murders, and
no complaints that I heard of regarding anyone's dress or behavior.

Thanks also have to go out to our many attendees, without whom, well,
there would be no DLV. :)

Special thanks go out to those who stepped in during the final weeks,
days, and even hours prior to the event, to cover items that some who
could not attend were doing!

I personally am still in catch-up mode and still somewhat behind the
power curve, so please bear with me. :)
. . . . . . . . . .

If you have not yet taken our 2017 post-event survey, please do so.

It's on line here:

http://divalas.vegas/2017survey.html
. . . . .

The Call For Photos is now open. Between 700-800 are now in the pipeline
with more known to be coming.

You know the drill by now. :) Please send them in. :)
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The numbers game:

The Big Burning Question everyone asks about this time in the cycle is
how many were present.

The good news is that it's going to be much easier to count and verify
things this year, since the automated check-in really helped. More on
this later.

The bad news is that our final total is probably not going to be
available any quicker this year, since it's dependent on many people
confirming their attendance, first person sightings and such, and many
are consistently "fashionably late" in responding to these things. (The
one that really gets their attention is when they don't get a link to
the photo staging area.) :) :)

If you want to help out and move things along, please look over the
"Missing In Action" section below and let us know of any first-person
sightings.

Here is how things stand as of this day, hour, minute, and second ...

We had 102 individuals accounted for using the automated methods, both
tag scans and manual clicks.

We had four additional tags distributed which did not match a check-in
record, and those were counted as present.

Also counted were three who did not register in time to be put on the
roster (Thursday, prior to DlV).

This makes a total of 109 positively accounted for, prior to any
attendance confirmations or "missing in action" reports.

60-some "Please confirm your attendance" notices went out yesterday
morning and we received a very good response on these compared to
previous years. 30-some reminders will be sent out this morning.

As of this mailing 22 more individuals were accounted for in the
responses, making our confirmed total as of this mailing 131. (LOL, it's
mostly those who WERE present who respond to those things.) :)

We're on target for a total slightly larger than our (estimated) 2016
headcount, when all stragglers and such are accounted for.

(Yes, yes, yes, I know that many observed that the crowd at Bahama
Breeze was somewhat lighter this year than in 2016. (95 vs. 103)

Please remember that our 2016 total was estimated due to the loss of
some documents, and also that we're taking steps to get a better
"capture rate" of the attendees this year.)
. . . . . . . . . .

Another way all volunteers can please help out is (if you have not done
so already, some are in the pipe) to send in headcounts, as in the
numbers you observed at the activities you were host(ess)ing.

Thanks again for a very good and smooth-running event this year!
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The nonpayment situation:

Annie writes:

Here's a summary of the situation.

First, I would like to ask a favor of all, and that is for everyone to
please "soft pedal" this on the public forums (fora?). Things like this,
when left to open discussion, tend to generate more heat than light, and
tend to "suck up all of the oxygen" and drown out other topics, such as
how much fun everybody had! :)

This list here (ORG list) is, indeed, the correct forum in which to
post all volunteer concerns, including discussion of payment and
accountability issues, but we may be holding any immediate responses on
this topic for discussion when we get more of our post-event de-brief
going.
. . . . . . . . . .

For those who have not caught wind, we had, unfortunately, two cases
of nonpayment at our major gatherings this year.

The first was at our opener at Bahama Breeze. This was apparently a case
of an intentional or negligent walk-out. We believe we've now positively
identified the individual in question and we will be reaching out and
taking the necessary action.

The second was a bit more complicated. At one table of 10 at the closer,
payments from only three of the ten were recorded. All seated at that
table appear to be either long-time trusted attendees or volunteers, or
individuals known to them.

As we dig into this further, it appears that this is most likely a case
of money either not making the trip to the appropriate OTS staff member,
or the money not making it to the register.

We'll be reaching out to some of the people seated at that table, asking
a few questions as to what they observed. Please do not be miffed if you
receive one of these notes. We're not accusing or even suspecting any of
our long-time people. We just want to know what you saw or did not see.

The staff and management of OTS have been very cooperative with us on
this.
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Missing in action:

Annie writes:

If anyone here had any first-person sightings, during our event, of any
of the individuals listed below, please let us know. Just reply to this
mailing.

Likewise, if anyone knows ABSOLUTELY POSITIVELY (not that you just did
not see them, please) that any of these did not attend, please let us
know.

Yes, I'm starting to recognize a few chronic no-shows in here. :)

Returning attendees:

Allison T. (Kelly), Arizona
Amber N., Southern California
Cathy B., Texas
Cathy P., Los Angeles area
Christie Sloane E., Mexico
Courtney A. (Linda), Midwestern states
Crona V.,, Las Vegas local
Grace A., Las Vegas local
Jacqueline S., NYC area
James Z., Las Vegas local
June W., Las Vegas local
Kelli K., Northwestern states
Kimberly K. (Haze), Las Vegas local
Lorraine J. (Yvonne), Arizona
Marla P. (Doris)
Rikki|L. (Carla), Las Vegas local
Robin S., San Francisco area
Sara R., Mountain states
Sarah B. (Heather), Mountain states
Shelly R., Southern California

First-year attendees:

Ava L., Las Vegas local
Betty J., Nevada
Carrah M., Las Vegas local
Daena H., Southern California
Darian W., Las Vegas local
Drew M. (Mindi), Midwestern states
Janet R., Northwestern states
Jerry S., Southern California
Lindsey|T., Northwestern states
Michelle C., Northwestern states
Michelle J., (Laura), Northwestern states
Savannah S., Northwestern states
Skye W. (Bill), Midwestern states
Sandrine P., Southern states

Thanks everyone! :)
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Things to come:

>From an organizational standpoint, we'll be doing the summarizing and
follow-up of the 2017 event beginning now and lasting as long as the
conversations keep going.

If anyone has any follow-up items, now is the time! :)

When this dies down we'll add the new volunteers (we have several
already) and purge those who are no longer active. We'll also make up
the list of those of voting status for the 2017-2018 year and let
everyone check that list for errors or omissions.

We'll have our election for the "Odd Year" at-large Administrative
Committee member in July, and as we did last year, we'll also have a
Vote Of Confidence (or of no-confidence) for those holding the various
named leadership positions.

There's a desire to get the dates of our next event out sooner than we
have in many recent years, so we'll begin that process most likely in
August.

For most of the remainder of 2017 (until December or so) we'll keep our
discussions mostly strategic in nature, painting in broad strokes, so to
speak, and then transition to the detail work, scheduling and
programming. We were running late and tight this past season, so we'll
plan to move things along more assertively during the first of 2018.

Of course in December or so we start the registration process. Last year
we held this off until the first of the year and this resulted in many
registering later in the cycle than usual and a "rush" in those last few
weeks. Lesson learned! We'll revert to the timing we used in 2015-2016.
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Administrivia:

This is the Diva Las Vegas 2017 organizational list.

One address for all items regarding this list, additions, removals,
changes, submissions, questions, etc.:

dlvorg_at_divalas.vegas <--- NOTE: New address, all lower case

Diva Las Vegas 2017
March 26 - 31, 2017
Las Vegas, Nevada, USA

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Received on Thu Apr 06 2017 - 05:22:02 CDT