From: Diva Las Vegas organizers (dlvorg@geekbabe.com)
Date: Tue Mar 30 2010 - 08:48:20 CDT
In this mailing:
Org List
Sign-up continues
Laundry list
Greeting and check-in
Las Palmas for Pre-DLV
Venue suggestion please
Hotel get-togethers
Some command decisions to make
Working schedule
Administrivia
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Org List:
This is the DLV 2010 Organizational Mailing List (dlvorg@geekbabe.com)
Replies to this message will be forwarded to the DLVORG list and not
the DLV-Announce or DLV-Discuss list.
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Sign-up continues:
Big thanks to those who reported an error of omission on the
sign-up reports. This was very easy to correct and would have
shown up on a consistency check on Monday, but it's good to
know that we have some keen eyes out there! :)
. . . . .
I'm asking all who are coordinating activities on the sign-up
list to review the "Command Decision" item below please.
. . . . .
In tracing down one report of a missing activity sign-up
mailing, it appears that one of our volunteers may have
spaced off registering for DLV this year. :)
If you're in this same boat, don't panic, let us know, and
it's very easy to take care of.
. . . . .
Numbers:
As of Tuesday morning, 124 activity sign-ups have come in,
and there were 76 initial nag-o-grams sent out to those
who had not responded as of Monday. This is the highest
amount of reminders we've ever sent, but it's not out of
line with the increased numbers this year. Last year we
had 66 IIRC.
This number quickly dropped to 56 after the first batch
of reminders went out.
My guess is, from experience with previous years, that
about 30 of these will eventually respond, with 20-some
eventually being cancelled for showing no sign of life.
This is typical of what we've seen over the years.
What this means for you, the activity coordinator, is
that close to 75% of the activity sign-ups that will
come in are now in, and you can now get a fair estimate
of your actual turnout for any activity by multiplying
that "Estimated turnout" number by about 1.3 at this
time.
There are 5 more registrations in the pipeline and so far
we've had 6 explicit cancellations.
Extrapolating the numbers, I come up with 177 for a final
turnout at this time, but we're still too far out for
anything other than a ballpark figure.
. . . . .
One embarrassing note on my part. :( That first batch of
nag-o-grams had bad URLs in them, requiring one personal
note and a resend of the batch.
JEESH! I hate when that happens! :(
. . . . .
As of this time (Tuesday morning) the only activities
which are in a hard-full condition are the two Makeover
Tips sessions and the Limo Tour.
For those of you who have noticed that certain others are
either technically full or approaching full, see the item
titled "Command Decisions" below.
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Laundry list:
Kimberly Kael?
Is the Pretty-Printed schedule on track this year?
. . . . .
Ginger? Lunch locations? Need Monday, Wednesday, and
Thursday, please.
. . . . .
Gina? Others? Shooting location?
. . . . .
Tracy? Carpool location for M Resort? Time for the carpool
assembly?
. . . . .
That's about it this week. Thanks to all for keeping this
list short!
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Greeting and check-in:
We agreed last year that two areas of emphasis for DLV 2010
would be hospitality and inclusion. I think we've done some
great things to make this a reality, including such things
as the Hotel Hostess program, the Beginner Open House, and
others.
I think it's a good time to remind all activity coordinators
to please take the time and make the effort to actively greet
all, in particular newcomers, when they arrive at your
activities.
There are a few activities, however, where we need to round
up additional volunteers to handle the "rush" of those
arriving and checking in.
In particular, the following activities will be the "ports of
entry" for many of our (new) attendees this year:
1. The Pre-DLV get-together. (Also see item below.)
2. The three Common Gatherings on Sunday evening.
3. The Monday Welcome Meet And Greet, plus HH and Dinner.
4. The Wednesday Trevi dinner.
All of these will have a magnitude of new arrivals which
can easily overwhelm the capability of the primary and
assistant coordinators, and we need to do what we can to
assure that nobody is ignored and nobody gets left out.
Now is the time to recruit volunteers from among us to
act as designated greeters at the above activities and
as designated check in hosts/hostesses at the above
activities and at other specific activities at which
check-in should be available.
If you would like to serve as a greeter or as a check-
in host(ess) at any of the major activities, please
reply to this mailing and we'll get you on the list.
One Big Burning Question which remains unanswered is
whether DLV check-in will be offered by the on-site hotel
hostesses. It would be practical, IMAO, to do this but
it's really not my call. The check-in "kits" will be
much easier to prepare this year since we're not doing
pre-printed name tags.
Holly? any thoughts on this?
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Las Palmas for Pre-DLV:
Nora writes:
>I mentioned Las Palmas as a possibility for the Pre DLV
>get together because in the past we have always used a
>venue which is basically new to us and not tried out.
>Think Greek Isles, PT pub, Alexis park etc.
>If it is successful then we can possibly slot it in for
>the following year, if not then forget about it.
>I would rank the choices as :
>1- Las Palmas - New and worth a try
>2- Pt's pub - Very effective last year, good for a
> smaller gathering
>3- Firefly - Already on the schedule for this year
Thanks, Nora. Good logic! :)
Let's consider Nora's recommendation to be a nomination for
Las Palmas as the Pre-DLV venue. I will second it.
I can see one other BIG advantage to this venue for the
Pre-DLV thing and that is that it's literally a walk
across the parking lot to RHPS.
Do we have any other venues to be placed into consideration
for the Saturday Pre-DLV gathering?
Comments, gang?
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Venue suggestion please:
It looks like, by default, I will be host(ess)ing the Sunday
evening Alternative Common Gathering. I want this to be as
safe as safe can be, but fun for those attending.
I would like some suggestions and guidance on choosing a
venue for this. Currently on my "short list" are these
ones, which I am familiar with and had good times at each.
1. Flex
2. Spotlight
3. Escape
I'm kind of leaning toward Escape, since I consider it to be
the "nicest" of the three, but I'm open to any suggestions
of these or any other venues.
Any preferences?
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Hotel get-togethers:
I'm summarizing this to ORG, since a question was raised by
an attendee who is not staying in any of our suggested hotels
but wants to take advantage of the daily get-togethers.
>From a conversation:
Robyn writes:
>>>>I am not staying at any of the resorts that have the
>>>>informal get togethers but still would like to attend.
>>>>Can you email me the info on the them.
Annie queries Holly:
>>>Holly, can you please answer this?
>>>This will be your call as to if this is allowed or not.
>>>The e-mail address of the requestor is below.
Holly responds:
>>I don't see a problem with this at all. The whole point of
>>the program is to provide hospitality and an inviting
>>environment. Having the appearance of an air of exclusion
>>or exclusivity would be counter-productive IMO. In fact, it
>>may not be a bad idea to announce that any registered DLVer is
>>welcome at any of the four hotel get-togethers, Maybe they
>>should be announced in the LFM going out to all attendee's?
>>If you wish, I would be happy to email the individual below
>>who originally posed the question if you are in agreement
>>that they should be open to all.
And Annie replies:
>Since this is "your department", it's probably best if you
>respond to the original query.
>I'll summarize this in an ORG item to keep everyone in the
>loop. This is one point which we have never considered up
>to this time.
>If we're going to announce this in the LFM, we'll need to
>have at least enough detail included to make the initial
>contact. I want to have the LFM put to bed on the Tuesday
>the 13th of April.
>If you can get enough information to us by that time, it
>can be included.
I think the decision is a good one, to allow "open"
attendance at the hotel gatherings.
Also, Holly, if you could please, could you give the group
here a "status report" of where things stand, at a high
level, on the Hotel Hostess program?
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Some command decisions to make:
Marisa writes;
>Wow,lots of interest in the City Center tour! Would it
>work yet to put the open sign on the City Center and
>Autocollections tours? On these two tours, any number
>of people will work ok.
Here's the way I usually handle the "full" situation on the
activities where there's no hard limit, and where we want
only approximate numbers.
Unless the primary coordinator says otherwise, I'll put
up the full sign when the estimated turnout number hits
the capacity limit, as there has historically been a good
amount of fall-out on these.
Let's review the Tuesday morning numbers for those activities
which are showing approaching capacity:
1. IP Auto Collection. Capacity listed as 20, 24 signed up,
machine says that 18.8 will show. As per Marisa's note, we
will keep this open.
2. Sunday Irish Pub Dinner. Capacity listed as 30, 33 are
currently signed up, machine says 27.3 will show up. Unless
Susan says otherwise, we'll mark as full when the predicted
turnout hits the 30 mark. Susan, please advise if you want
this held open.
3. Beginner Open House session 1, Monday. Capacity listed
as 20, 21 currently signed up but with a predicted turnout
of only 14.5. I don't foresee a capacity issue here, but
unless Sarona says otherwise, I'll keep watching and post
the full notice if the predicted turnout exceeds 20, which
I don't think will happen.
4. EON Milano's. Capacity listed as 20, 23 signed up. The
magic machine says 16.7 will show. I'm watching this and
I'll mark as full as the turnout approaches 20. I don't
want to overwhelm this one.
5. EON PT's. Capacity listed as 30. Sign-up today is 27
with a predicted turnout of 20.3. I'll watch this one, but
I don't foresee it going over capacity.
6. Divas Frank Marino. 51 signed up, machine says 39.1 will
show. This will be a good crowd, and I don't see any need
to mark it full under any circumstances, since the limit
will be determined when the show sells out at the box
office. For a Tuesday show, I doubt if it will happen.
7. Art Tour City Center. Listed capacity as 20. 26 signed
up, machine says 19.4 will show. As per Marisa's note, we
will keep this open.
8. Art Tour Arts Factory. Listed capacity as 20. 19 signed
up, 15.5 predicted. Ditto as above unless Marisa says
otherwise.
9. Level 107 lounge. Capacity listed as 30. 29 signed up,
estimated show-up count as 21.3. Unless Marisa says to the
contrary, I'll watch this and mark as full if the count
of the predicted turnout hits 30, but I don't foresee it.
10. Bahama Breeze Dinner. Listed capacity of 90, 98 signed
up for it. Machine says 78.2 will show. Unless Alanna and/or
Susan say otherwise, I'll watch and mark full when the
turnout prediction approaches 90, which very well may
happen.
Any comments or concerns?
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Working schedule:
Diva Las Vegas 2010 schedule
Tentative and subject to change
All times Pacific Daylight Time
Sunday, April 18:
0:01am: Rocky Horror Picture Show (Onyx Theater) - sv
11:00am: Religious services (Metropolitan Community Church) - sv
2:00pm: Studio Lites Open House (Studio Lites) - mv
4:00pm: Art Tour, session 1 (Imperial Palace Auto Collection) - ms
6:00pm: Happy Hour options (various)
6:00pm: Irish Pub Happy Hour (McMullan's) - ms
6:00pm: Sin City Happy Hour (Sin City Brewing - Flamingo) - ms
6:00pm: Mortons Happy Hour (Morton's) - ms
6:00pm: Hard Rock Happy Hour (Hard Rock Cafe STRIP) - ms
7:00pm: Dinner options (Various)
7:00pm: Irish Pub Dinner (McMullan's) - ms
7:00pm: Flamingo Buffet dinner (Flamingo) - ms
7:00pm: Mortons Dinner (Morton's) - ms
7:00pm: Hard Rock Dinner (Hard Rock Cafe STRIP) - ms
8:30pm: After-dinner options (n/a)
8:30pm: Mainstream common gathering (Hard Rock Cafe STRIP) - ms
8:30pm: Alternative common gathering (TBA) - sv
8:30pm: Irish Pub common gathering (McMullans) - ms
Monday, April 19:
9:30am: Makeover Tips with Stacey, session 1 (Bare Escentuals) - mv
1:00pm: Lunch With Ginger (TBA) - ms
3:00pm: Beginner Open House session 1 (See notes) - sv
6:00pm: Happy Hour (Firefly Plaza) - mv
7:00pm: Dinner (Firefly Plaza) - mv
8:00pm: Welcome Meet and Greet (Firefly Plaza) - mv
8:30pm: Official group photo (Firefly Plaza) - mv
10:00pm: Beauty Bar Karaoke (Beauty Bar) - ms
Tuesday, April 20:
8:00am: Diva Las Vegas Invitational Golf (Desert Rose) - ms
9:00am: Harmony Nail Spa Open House (Harmony Nail Spa) - mv
9:30am: Makeover Tips with Stacey, session 2 (Bare Escentuals) - mv
1:00pm: Lunch With Mary Beth (Hilton Buffet) - ms
3:00pm: Beginner Open House session 2 (See notes) - sv
6:00pm: Happy Hour options (various) - ms
6:00pm: PTs Happy Hour (PTs 6th and Sahara) - ms
6:00pm: HRC Harmon Happy Hour (Hard Rock Cafe HARMON) - ms
6:00pm: Joe's Happy Hour (Joe's Crab and Steak) - ms
6:00pm: HRC Strip Happy Hour (Hard Rock Cafe STRIP) - ms
7:00pm: Eating Out Night (Various)
7:00pm: Milano's option (Milano's) - mv
7:00pm: Joe's option (Joe's Crab and Steak) - ms
7:00pm: PTs option (PTs Pub 6th and Sahara) - ms
7:00pm: Hard Rock Cafe STRIP option (Hard Rock Cafe STRIP) - ms
8:00pm: Jam Session (Goodtimes) - sv
8:30pm: Mainstream-Alternative Night (Various)
8:30pm: Alternative Bar Crawl (Goodtimes) - sv
8:30pm: Roller Derby Boot Camp, session 1 (Roller Derby Training Center) - ms
9:00pm: Viva Elvis show (Aria - City Center) - ms
9:30pm: Divas - Frank Marino Show (Imperial Palace) - ms
Wednesday, April 21:
10:00am: Thrift Shop Tour (Imperial Palace) - ms
1:00pm: Lunch With Ginger (TBA) - ms
2:00pm: SO and Partners Get-together (Claim Jumper) - ms
2:00pm: Boutique at Power Exchange Open House (Boutique at Power Exchange) - sv
3:00pm: Beginner Open House session 3 (See notes) - sv
4:00pm: Art Tour, Session 2 (City Center) - ms
6:00pm: Quiet Evening At Home HH and Dinner (See notes) - sv
6:00pm: Happy Hour (Trevi) - ms
7:00pm: Dinner (Trevi) - ms
7:00pm: Murder Mystery Interactive Dinner-Theater (Glamour Boutique) - sv
7:30pm: M Resort Get-together (M Resort) - ms
8:00pm: Pajama Party (See notes) - sv
9:30pm: Limousine Tour (Caesars) - ms
Thursday, April 22:
2:00am: Charles Bar (Bellagio) - ms
11:00am: Glamour Boutique Open House (Glamour Boutique) - sv
1:00pm: Lunch With Ginger (TBA) - ms
3:30pm: Art Tour, Session 3 (Arts Factory) - ms
6:00pm: Local Happy Hour (Firefly Plaza) - ms
7:00pm: Local Dinner (Firefly Plaza) - ms
8:00pm: Level 107 Lounge (Stratosphere) - ms
8:30pm: Pity Party (Escape Lounge) - sv
8:30pm: Roller Derby Boot Camp, session 2 (Roller Derby Training Center) - ms
11:00pm: Late Evening Dancing (Paris) - ms
Friday, April 23:
9:00am: Pistol/rifle shooting (TBA) - ms
12:30pm: Fashion Show Lunch (Fashion Show Mall food court) - ms
1:00pm: Lunch With Kimberly (Sushi Roku) - ms
2:00pm: Walk off your lunch (Forum Shops) - ms
2:00pm: Fashion Show (Fashion Show Mall) - ms
2:00pm: High Tea (Four Seasons) - ms
6:00pm: Happy Hour (Bahama Breeze) - ms
7:00pm: Farewell dinner and social (Bahama Breeze) - ms
11:00pm: Late Evening Dancing (Paris) - ms
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Administrivia:
This is the Diva Las Vegas 2010 organizational list.
One address for all items regarding this list, additions, removals,
changes, submissions, questions, etc.:
dlvorg@geekbabe.com <--- NOTE: all lower case
Diva Las Vegas 2010
April 18 - 23, 2010
Las Vegas, Nevada, USA
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