From: Diva Las Vegas organizers (dlvorg@geekbabe.com)
Date: Thu Mar 18 2010 - 09:36:19 CDT
In this mailing:
Org List
Scheduling and sign-up
Last call for Activity Sign-up
Laundry list
Schedule adjustments
Capacity corrections
M Resort
High Tea payment
HRC and such
BB confirmation
Working schedule
Administrivia
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Org List:
This is the DLV 2010 Organizational Mailing List (dlvorg@geekbabe.com)
Replies to this message will be forwarded to the DLVORG list and not
the DLV-Announce or DLV-Discuss list.
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Scheduling and sign-up:
Yep, another long mailing ...
I would like all, particularly activity coordinators, to
please give an initial proofread of what will eventually
be the final detailed schedule. It's on line, updated
hourly, at this URL:
http://www.geekbabe.com/annie/schedule3.txt
Please look over the details of your activities. This (the
schedule) will be one of the major tasks in the final weeks
leading up to DLV.
Kimberly Kael: The machine-readable copy should be stable
at this time.
. . . . .
Numbers game:
As of Thursday morning we have 214 validated attendees
signed up. They have been coming in at the rate of about
3 per day this week.
Overall this year we've had very good cooperation with the
response-validation process, even from the "cold" newcomers.
Very few even get to the first warning. Nobody so far has
obviously blown off reading the validation e-mail, which is
a first for this year.
I think that now the most significant factors affecting
the turnout will be the fall-out rate due to non-response
to activity sign-up, and the no-show rate of those who are
reconfirmed.
As soon as sign-up has been underway for about a week or
so, we'll have a very good idea of what our final headcount
will be. Everything is still pointing to a very heavy
turnout, most likely another record for DLV!
This year I'll be sure that the primary activity coordinators
have access to an almost-real-time report of the sign-ups
for their particular activities.
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Last call for Activity Sign-up:
We will be putting the activity sign-up process to bed this
coming Sunday.
Speak now or forever ...
I would like everyone, particularly the activity coordinators,
to please take a final look at the sign-up screen at:
http://www.geekbabe.com/cgi-bin/dlv/dlv2010hc.cgi?1257166229-51756
There have been many changes on both the schedule and on the
sign-up list since the last mailing, so please give this a
good once-over.
If there are any activities which do not appear on this screen
which need some kind of a sign-up or headcount, say so prior
to Sunday!
It's close to trivial to add or make changes prior to
activity sign-up roll-out, but almost impossible to add
something or change a major position on the schedule once
the sign-up process has started.
Any activities which are added to the schedule after this
coming Sunday will have to be on a no sign-up just show-up
basis.
Number of activities on the list: 37 - count 'em - 37, the
most we've ever had! Thanks to all for planning a full and
rich schedule this year! :)
. . . . .
Thanks to those who helped shake down the activity sign-up
system.
I see that quite a few sign-ups were done, with a few
changes to the registration from the link, etc. It was
actually difficult to keep up with all of this. Anyway,
I think we gave it a good shake-down and I appreciate
those who banged at it for doing so.
The only issues which were reported were one case of a
simultaneous sign-up trap which should not have been
done, and one person getting a bit confused over being
greeted as "Fnordia" (the name of our test attendee) on
the sign-up screen.
Oops, update. We had a case where somebody broke out of
the sign-up screen and attempted to update the SO name
and got an error. This did hit the error log and I am
looking into it.
I also noticed that somebody has quite a sense of humor in
filling in some of the blanks. :)
. . . . .
As I said, those of you who were listed as the primary
coordinator on something on the schedule as of last
weekend will be on a test batch of the sign-up mailings
on Monday. I'm going to hold until Tuesday morning to
launch the second batch, pending reports.
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Laundry list:
Very short list this time. :)
I would like to thank all who provided the needed information
to get activity sign-up rolled out on time.
With the addition of the additional Eating Out Night option
for Tuesday, I'm feeling much better about being able to
meet demand for dinner that evening. I would feel better
still if we had one other EON option in there, but if it
is not to be, it's not to be and I think we will be on the
good side as we are.
. . . . .
Susan? Others?
Timeslots for the Pity Party and Jam Session?
Will these be bundled or combined?
We don't absolutely need to know the venue(s) for sign-up,
but we do need to have the timeslots confirmed.
. . . . .
Gina? Vanessa? Shooters?
Location for shooting?
This is not urgent, but it would be nice to include this
on the sign-up screen.
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Schedule adjustments:
Marisa writes:
>I hope this works well on the schedule.
I hope I can get all of this adjusted and correct on the
first try. :)
Please look over the schedule and the sign-up screen to be
sure I got everything. Lots of changes this week.
>Sunday can be Ca. open. $8.95 admission or visit
>autocollections.com for a free ticket.
Thanks. I'll get this info on the sign-up screen.
>WC can be Ca. open. The banquet room and restaurant has
>room for 300 and valerie just needs an approximate number
>a week or less in advance.
Done.
On these "Open" capacity things, be careful what you ask
for, you may get it. :) :)
We can give a fairly accurate prediction a week in advance.
You'll have the link to the sign-up report page. For a good
guess as to the total bodies present, take the projection
for the dinner turnout and multiply by about 1.4.
We'll discuss as needed.
>On tuesday, for a change of venue, I can host HH and dinner
>at Pt"s.
Ok, I'll switch the Tuesday Firefly to PTs for variety. Let
me know by Sunday if this needs to be changed back or to
another venue.
I'm assuming this is the PTs on Sahara at about 6th.
>Let me know if we have enough options for tuesday,
>Firefly on Paradise could work for a little change of venue
>and someone else can take Pt's as a easy host.
I think we "can do" with what we now have, but I would be
more comfortable with one more in there. However ...
The big issue here is finding that "someone else" to do the
additional session. We've been emphasizing that we need more
dining options in this timeslot for a few weeks now, and we
don't exactly have people jumping up and down, waving their
hands shouting "ME ME ME" and the like. :)
>Both can be Ca.20-30.
Roger.
>Drop Tempo.
Dropped.
>The art tour-intro to City Center should work nice on
>wednesday at 4. Sign-up for headcount, Ca.20, no admission.
>My damn typing program is frustrating or I need to learn
>how to use it, sorry!
Well, from this end your typing looks fine. :)
>Thursday can be Artsfactory at 3:30, sign-up for headcount,
>open, no admission.
Done.
>HH and dinner at Firefly (Plaza) sign-up for headcount,
>open.
THANK YOU!
You may be mobbed!
I'll put down HH at 6, dinner at 7.
>Level 107 at 8p.m., sign-up requested, Ca.20.
Done.
>When and where should directions and other info be entered?
As far as driving/taxi directions, we'll have one combined
activity map, handed out in hardcopy with the "pretty printed"
schedule.
For each activity where the location to meet is not obvious,
we want to specify an explicit place to meet up with the
group to be put in the "Meet" field of the final schedule,
as problems with finding the group in the venue itself have
historically been more troublesome than getting to the venue.
Our people are notoriously shy about asking directions from
any venue staff.
We'll also put a brief one-liner of exactly what to say to
a taxi driver, example: "Plaza" for the WC on Monday.
Anything really quirky can be placed into the "Notes" field
on the final schedule. (Eg: "Follow signs closely as you
approach I-15 ...")
Of course, this information can be gathered and updated
over the next few weeks. It's nailing down the venues,
times, and such that we need for this coming week.
Thanks for the updats, Marisa. :)
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Capacity corrections:
Holly writes:
>>What: Murder Mystery Interactive Dinner-Theater
>>Capacity: ca 25
>The capacity of this event is a hard 20 participants.
Done. Thanks for the update.
. . . . .
Marilyn writes:
>In response to the capacity for the High Tea, I believe 26
>is a good number. I told the Four Season the it's usually
>between 10 and 20 (at least that's been my experience the
>last 5 yrs). I'm glad you brought this up as an issue due
>to the large sign-up for DLV this year.
>When I talked to Amy at GB she wanted to know about a
>capacity and I didn't think we had ever put one on the
>High Tea. However it might be wise to reconsider and place
>a limit of 26.
Thanks, Marilyn, 26 it is.
I don't think any activity is going to be hurting for
participants this year.
. . . . .
Mindy writes:
>Small correction. Golf is 36 limit not 32. Other then that
>it looks fine to me.
Got it. Thanks for the correction.
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M Resort:
Tracy writes:
>Hiya Luv's Yes if Katie wants to join me with the Luv in
>at the M that would be super! Two heads are always better
>than one so if the darling still wants to help out please
>pass on my contact info to her so we can hash out ideas to
>make for a what could be more fun.
"Luv-in"? I haven't heard that term in years. Decades. :)
Katie we will get you on the list as the assistant.
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High Tea payment:
Marilyn writes:
>Before I answer the question about payment for the High
>Tea, let me apologize for not understanding the pricing.
>When I talked to the Four Seasons earlier they priced the
>tea at $30. I was going to add $6 for gratuity and total
>the cost at $36. But I forgot about sales tax, so I called
the Four Seasons and they informed me that in addition to
>the basic cost of $30 there is a 8.1% sales tax and a
>mandatory 21% gratuity. Therefore the cost for the English
>Afternoon Tea is $38.74. Plus it dawned on me that last
>years charge was $40. So I propose that we set the price
>at $40.
Done.
And no apology is necessary, although I'm sure it's accepted. :)
>Also, there are extras available at the tea such as a
>glass of Louis Roederer, Brut Premier Champagne or a Green
>Tea Martini (an $8 charge) or a Numi (?) tea (a $5 charge).
>I don't recall anyone ever ordering any extras in the 5
>years that I've attended. If anyone orders extras then they
>will need to pay for that on their own.
Thanks for the updates.
Please look over the activity sign-up screen again and see
if the wording is to your liking. (link above)
>Now to the question at hand. How to pay.
>Earlier you offered 4 possible options (snail mail, payPal,
>in person and pay at GB) and you suggested the last two.
>I agree, especially with my situation as it is the first
>two options are not available.
>Payment will need to be made by NOON on TUESDAY since I need
>to give a headcount to the Four Seasons 72 hours in advance.
>Pay option 1 is to pay me or Danielle the $40 in cash by
>Tuesday at noon. We are both arriving (separately) on Sunday
>and we'll be at the Welcoming event (and other venues).
>If you think it's appropriate I'll provide my cell phone number.
Since you have a normal-business-hours second option for the
payment, I would suggest not putting your phone number on
the sign-up screen or schedule.
Holly will want it for the contact list, however.
>Pay option 2 is to pay Amy at the Glamour Boutique (also
>by Tuesday at noon).
>I called Amy at GB and she mentioned that payment can be made
>over the phone using a credit card. There will be a fee of
>$1.50 added for this credit card transaction. This option
>will benefit those attendees that cannot arrive before
>Tuesday to pay ahead of the deadline at Noon.
Please check the sign-up screen to be sure the wording of the
payment instructions is correct. I mostly did a cut-paste with
a slight edit.
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HRC and such:
Suzane writes:
>1. I do not know what the ms behind the hard Rock on Sunday
>means but I will be present early and meet and greet as
>required. I have other girls that will be available to assist
>in getting up to the second floor and answering any questions.
"ms" means mainstream, as in general public type activity.
>2. For Tuesday if the group agrees I will Coordinate and
>handle a second Hard Rock dinner. I believe this would be
>of benefit because far more people will be in town and the
>ones that want a main stream middle of the road cost venue
>will have a place they can appreciate. So send me the word
>and I will make it happen.
Yes, please, let's do it. The word is sent, and thanks for
stepping forward. I think the necessity covers any concern
about the duplication of venue.
I'll get this on the schedule, sign-up requested, but not
required. Dinner at 7:00pm, HH at 6:00pm. Thanks again! :)
>3. Has anyone heard or seen news in the last week that
>the hard Rock Strip location general manager committed
>"Suicide"? I had a couple of girls call and tell me this
>but I would prefer to have a confirmation from someone in
>Vegas before I Call and bring up something which could be
>"Fake" or inaccurate". BUT if it is true I would like to
>have a discussion with Peter Lin Knowing the Facts First.
>Any feedback would be appreciated.
Well, I'm not in Las Vegas, but I know of the incident.
Last week, one of the executives with the group which
runs the HRC Hotel and Casino was found dead, apparently
of a self-inflicted gunshot wound. This did make national
news last weekend. I don't think that he is in Peter's
direct reporting chain, however.
Such an event is very tragic under any circumstances. :(
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BB confirmation:
Alanna sends in the following for our info:
+I have your group on the calendar for April 23, 2010 from
+6-9PM. If I have another group that is interested in the
+area and is willing to do a contract I will contact you
+so you can decide to do one of our group menus. What kind
+of event will this be? will you have a more definite guest
+count one week before the event for scheduling of servers/
+bartenders for that evening. Will you provide appetizers
+for the group or Will everyone be on their own?
Thanks, Alanna.
I'll give you and Susan the appropriate link to the almost
real time sign-up report. This will give you a somewhat
accurate count of those who will be eating, and will be
in its final state a week before the activity. For the
number of total people present, take the projected count
of the number eating and multiply by 1.4 or so.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Working schedule:
Diva Las Vegas 2010 schedule
Tentative and subject to change
All times Pacific Daylight Time
Sunday, April 18:
0:01am: Rocky Horror Picture Show (Onyx Theater) - sv
11:00am: Religious services (Metropolitan Community Church) - sv
2:00pm: Studio Lites Open House (Studio Lites) - mv
4:00pm: Art Tour, session 1 (Imperial Palace Auto Collection) - ms
6:00pm: Happy Hour options (various)
6:00pm: Irish Pub Happy Hour (McMullan's) - ms
6:00pm: Sin City Happy Hour (Sin City Brewing - Flamingo) - ms
6:00pm: Mortons Happy Hour (Morton's) - ms
6:00pm: Hard Rock Happy Hour (Hard Rock Cafe STRIP) - ms
7:00pm: Dinner options (Various)
7:00pm: Irish Pub Dinner (McMullan's) - ms
7:00pm: Flamingo Buffet dinner (Flamingo) - ms
7:00pm: Mortons Dinner (Morton's) - ms
7:00pm: Hard Rock Dinner (Hard Rock Cafe STRIP) - ms
8:30pm: After-dinner options (n/a)
8:30pm: Mainstream common gathering (Hard Rock Cafe STRIP) - ms
8:30pm: Alternative common gathering (TBA) - sv
Monday, April 19:
10:30am: Makeover Tips with Stacey, session 1 (Bare Escentuals) - mv
1:00pm: Lunch With Ginger (TBA) - ms
3:00pm: Beginner Open House session 1 (See notes) - sv
6:00pm: Happy Hour (Firefly Plaza) - mv
7:00pm: Dinner (Firefly Plaza) - mv
8:00pm: Welcome Meet and Greet (Firefly Plaza) - mv
8:30pm: Official group photo (Firefly Plaza) - mv
10:00pm: Beauty Bar Karaoke (Beauty Bar) - ms
Tuesday, April 20:
8:00am: Diva Las Vegas Invitational Golf (Desert Rose) - ms
9:00am: Harmony Nail Spa Open House (Harmony Nail Spa) - mv
10:30am: Makeover Tips with Stacey, session 2 (Bare Escentuals) - mv
1:00pm: Lunch With Mary Beth (Hilton Buffet) - ms
3:00pm: Beginner Open House session 2 (See notes) - sv
6:00pm: Happy Hour options (various) - ms
6:00pm: PTs Happy Hour (PTs 6th and Sahara) - ms
6:00pm: HRC Harmon Happy Hour (Hard Rock Cafe HARMON) - ms
6:00pm: Joe's Happy Hour (Joe's Crab and Steak) - ms
6:00pm: HRC Strip Happy Hour (Hard Rock Cafe STRIP) - ms
7:00pm: Eating Out Night (Various)
7:00pm: Milano's option (Milano's) - mv
7:00pm: Joe's option (Joe's Crab and Steak) - ms
7:00pm: PTs option (PTs Pub 6th and Sahara) - ms
7:00pm: Hard Rock Cafe STRIP option (Hard Rock Cafe STRIP) - ms
8:30pm: Mainstream-Alternative Night (Various)
8:30pm: Alternative Bar Crawl (Goodtimes) - sv
8:30pm: Roller Derby Boot Camp, session 1 (Roller Derby Training Center) - ms
9:00pm: Viva Elvis show (Aria - City Center) - ms
9:30pm: Divas - Frank Marino Show (Imperial Palace) - ms
Wednesday, April 21:
10:00am: Thrift Shop Tour (Imperial Palace) - ms
1:00pm: Lunch With Ginger (TBA) - ms
2:00pm: SO and Partners Get-together (Claim Jumper) - ms
2:00pm: Boutique at Power Exchange Open House (Boutique at Power Exchange) - sv
3:00pm: Beginner Open House session 3 (See notes) - sv
4:00pm: Art Tour, Session 2 (City Center) - ms
6:00pm: Quiet Evening At Home HH and Dinner (See notes) - sv
6:00pm: Happy Hour (Trevi) - ms
7:00pm: Dinner (Trevi) - ms
7:00pm: Murder Mystery Interactive Dinner-Theater (Glamour Boutique) - sv
7:30pm: M Resort Get-together (M Resort) - ms
8:00pm: Pajama Party (See notes) - sv
9:30pm: Limousine Tour (Caesars) - ms
Thursday, April 22:
2:00am: Charles Bar (Bellagio) - ms
11:00am: Glamour Boutique Open House (Glamour Boutique) - sv
1:00pm: Lunch With Ginger (TBA) - ms
3:30pm: Art Tour, Session 3 (Arts Factory) - ms
5:00pm: Night Of The Soiled Doves (CR) - mv
6:00pm: Local Happy Hour (Firefly Plaza) - ms
7:00pm: Local Dinner (Firefly Plaza) - ms
8:00pm: Level 107 Lounge (Stratosphere) - ms
8:30pm: Pity Party (Escape Lounge) - sv
8:30pm: Roller Derby Boot Camp, session 2 (Roller Derby Training Center) - ms
11:00pm: Late Evening Dancing (Paris) - ms
11:00pm: Jam Session (Escape Lounge) - sv
Friday, April 23:
9:00am: Pistol/rifle shooting (TBA) - ms
12:30pm: Fashion Show Lunch (Fashion Show Mall food court) - ms
1:00pm: Lunch With Kimberly (Sushi Roku) - ms
2:00pm: Walk off your lunch (TBA) - ms
2:00pm: Fashion Show (Fashion Show Mall) - ms
2:00pm: High Tea (Four Seasons) - ms
6:00pm: Happy Hour (Bahama Breeze) - ms
7:00pm: Farewell dinner and social (Bahama Breeze) - ms
11:00pm: Late Evening Dancing (Paris) - ms
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Administrivia:
This is the Diva Las Vegas 2010 organizational list.
One address for all items regarding this list, additions, removals,
changes, submissions, questions, etc.:
dlvorg@geekbabe.com <--- NOTE: all lower case
Diva Las Vegas 2010
April 18 - 23, 2010
Las Vegas, Nevada, USA
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