From: Diva Las Vegas organizers (dlvorg@geekbabe.com)
Date: Sun Apr 26 2009 - 13:48:02 CDT
In this mailing:
Org List
Checking signals all around
Laundry list
Various items
Printed schedule
SO Get-Together
Mary Beth writes
Professional photography
Boat Tour capacity
Golf update
Working schedule
Administrivia
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Org List:
This is the DLV 2009 Organizational Mailing List (dlvorg@geekbabe.com)
Replies to this message will be forwarded to the DLVORG list and not
the DLV-Announce or DLV-Discuss list.
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Checking signals all around:
I'm asking the assistance of all to do some various sanity
checks and update checks.
1. Please check the .pdf files at the temporary URLs below
to be sure they load in a normal user's browser and look
sane.
2. Please look over the schedule(s), the summary printed
below and Kimberly's full and summary "pretty-printed"
ones. Please look for anything out of place, wrong info,
anachronisms, inconsistent terminology, etc.
3. If you know of anything on the schedule which is at risk of
not happening or not happening as planned for any reason,
please speak up without hesitation. A good example is below!
Thanks, Holly, good catch! We need to look out for things
like this.
4. If you are an activity coordinator or other volunteer and
will not be able to make it, please let us know, sooner rather
than later.
5. If you know of anything un-done or hanging, please speak up
now so we have ample time to do something about it.
6. Black holes! This is crunch time and e-mail is not perfect.
If you ever send in something and don't get the response or
effect you expect, say so. Soon! :)
Thanks, gang! :)
. . . . .
Looking at the latest numbers ...
I'm only counting those who have reconfirmed by filling out
the activity sign-up screen in these semi-semi-final numbers.
We had a mini-flurry of registrations, activity sign-ups, and
yes, cancellations following yesterday's general mailing.
As of about 0900 Sunday we have 161 reconfirmed individuals
and of those, the machine thinks that 121 of them will show.
If we estimate that 85% of the sign-ups that are coming in
are in, adjust the number for the next week's anticipated
late registrations, we're still right on that 150-ish target.
The non-responses are now down to 33, and of those, most of
them will probably eventually be cancelled. I hate to have
this happen, but no-shows have been a major issue ever
since the first days of DLV, and this process seems to be
the most effective in weeding the no-shows out.
Sorry, but if they don't show any sign of life after being
prodded 4-5 times, all we can do is write them off as a lost
cause, and concentrate our attention and efforts on those
who will be showing up.
As has been the case in recent years, Las Vegas locals are
the most lax about following through. Locals have had the
highest no-show rate of any identifyable demographic group.
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Laundry list:
* Pistol/rifle shooting?
Gina, Eileen, costs involved? Is there a set fee? Approximate? Guess?
Do you want a carpool assembly location announced?
. . .
* Quiet Evening / Pajama Party?
Sarona, I need your current phone number for the notes.
. . .
* Contact Phone?
Lisa? Can you please confirm if you will or will not be willing
to be a phone contact person this year?
. . .
* Other coordinator phone numbers?
I have the following:
Annie R.
Bob Miller
Britney
Holly
Jamie Renae
Nora
Restrictions as to who they are to be give to have been noted.
I would like to get the numbers for coordinators of the other
major activities, please.
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Various items:
Holly writes:
>I have no problem giving my phone number out to the DLV
>organizers... it's (951) 555-5555. If I don't answer, my
>nails aren't dry yet ;o). I would also be happy to volunteer
>to be one of the DLV Contact numbers along with Nora and Lisa(?).
Thanks, Holly. I've got you on both lists.
. . .
>I sent the following to the ORG list via email a couple of
>days ago and didn't see any mention of it in the last mailing...
OOOooohhhhhh (scratching head) I sure didn't see it. I also
check the spam traps regularly for false positives and didn't
see it there either.
You did just what I've asked people to do. If your e-mail to
any of the DLV addresses goes off into a black hole, scream!
Anyway ...
>Just a note of awareness... someone may want to check with
>the Sahara to verify that the buffet will be open on Monday
>(5/11) for the scheduled Lunch With Ginger. One of the
>casualties of the economy has been a scaling back of the
>operating hours of the buffet at the hotel.
>I would hate to have people showing up to discover that the
>venue is closed. When I was there earlier this month, the
>Buffet was NOT open for lunch during the week.
Heads up Ginger!
I just checked on the web site and it gave what appear to be
the normal hours. Maybe a phone call is in order here, and/or
change of venue.
Hmmmm ... I guess I should phone them about Lunch Without
Ginger on Friday too.
. . .
>Although no one has asked yet, the menu for the Murder Mystery
>on Friday evening it is as follows:
>Appetizer: Beef Sate w/Vegetable Stir-Fry
>Salad: Fruit Salad
>Side Dish: Ratatouille or Roasted Red Potatoes
>Entre: Rosemary Roasted Chicken Breasts served w/a butter cream sauce
>Dinner Rolls w/butter
>Desert: Cheesecake Zango's w/Dipping Sauces
>A variety of soft drinks, bottled water, and punch will be available
>throughout the evening as well as snack food (nuts, mints, etc.).
Thanks, Holly. I included it in yesterday's general mailing.
. . .
>Final Evening- Would Bahama Breeze object if we stay there for
>a while to visit and socialize?
Probably no objection, as long as our people $till keep buying
round$ of drink$. :)
I'm not sure which room we're in this year. If we're in the big
room to the left, yes, it's conducive for socializing, and the
smaller front room to the left front is as well to an extent.
The room we had last year really is not.
>I'm not certain that a formal activity following this
>event is necessary and here's why; lots of attendees will
>need to prepare for an early morning departure the following
>day. In addition, some my wish to go out and "kick up their
>heels" one last time and trying to find something that
>accommodates everyone's desires, as we know, is a difficult,
>if not impossible task.
>Many people will have made new friends or renewed old
>friendships during the week and may wish to go off and
>do there own thing.
The thing with this is that if we encourage people to do
their own thing with those they have met and are close to,
somebody gets left out. In particular, those who get left
out are those who do not have the close bonds with others
and those who are not very gregarious, and those who are
simply too shy to ask "May I join you?" as groups depart
for other venues.
>Maybe providing a list of things to do your last night
>would be an acceptable alternative to a planned event...
>places to go dancing, quiet lounges for talking, get in
>a little last minute gaming, take a peek at some of the
>newer sights (Encore, Red Rock, et al). Just a suggestion.
This actually might work well, simply having a section of
no-host options. Steer our people to places where others
will likely be.
I'm thinking of things like Paris for gaming, Krave for
dancing, Goodtimes for drinking/socializing, etc. One at
most of any type of activity.
I'm very uneasy listing any hardcore mainstream place on
a list like this without a hostess/volunteer who will
absolutely positively be there. Anything that's no-host
needs to be known to be welcoming and unquestionably
TG-friendly.
All, please send in suggestions for this for the next ORG
mailing.
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Printed schedule:
Kimberly Kael writes:
>>Kimberly, please be aware that the amount of text in the
>>schedule items has increased significantly over the past
>>week or so and will probably increase until DLV-day.
>Thanks for the heads-up. I've attached versions that should
>be in sync with the latest database dump and minimize the
>amount of work required to bring them to their final state.
Thanks, Kimberly. Looking good. :)
All: Please give these the once-over, proofreading, and sanity
checks:
Long version:
http://www.geekbabe.com/annie/s1.pdf
Short version:
http://www.geekbabe.com/annie/s2.pdf
>Observations:
>1) The database currently fails the French test. "S'il vous
>plait" has an apostrophe in it.
I'll adjust this when I go through the next major edit. I often
omit apostrophes since they have to be escaped.
>2) Is the map symbol for the pistol / rifle range really the
>same as the boat tour?
Anything marked "BC" as a map symbol will be on the Boulder
City map, indicated by name, and not on the main activity
map. Some map items are still missing or incorrect.
>3) The number of events is already pushing the limits of
>the one-page format. Are any more anticipated?
Yes.
A few more activities, such as the no-host options on Saturday,
plus additional verbiage as needed.
The good news is that you can now expand the summary schedule
to the full 8.5x14 legal size, as the "inside" of the handout.
>>I am aware that a number of people who are driving did not
>>check the volunteer driver checkbox for one reason or another.
>I'm happy to drive, but I'd be driving on the earlier run to
>breakfast so that's only half helpful.
What would REALLY be helpful (>>HINT<<) would be for you (and
all of those who have a vehicle) to go back and update your
registrations to show yourself as a volunteer driver.
You don't have to give any rides which you don't want to. You
don't have to play taxi driver or even go out of your way,
but in many cases there will most likely be others who are
going where you are going when you are going.
It is appreciated by all. Thanks for considering it! :)
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SO Get-Together:
Bob writes:
>I finally picked a place!!!!
>Claim Jumper in the Town Square Shopping, located on Las
>Vegas. South just past SunsetRd, across from Calloway Golf.
>Enter at Town Square (the first right after Sunset) and find
>a space close to the shopping. Walk down the main st. to a
>children's play area in the middle of town.
>Claim Jumper is to the left.
Thanks, Bob. I've got it down.
Hey!
This is the LAST of the TBAs on the schedule to be cleared!
We're solid as far as venues go now! :)
>My cell is 702-555-5555 only to be given to the attendees of
>this event.
Gotcha. It will only go on the final itinerary to those who are
signed up, plus the contact people with instructions not to
give it out except to those going to the SO gathering.
>Forgot to mention, Claim Jumper has a unisex bathroom.
Uh, ... well ... For SOs, it's usually not an issue. :)
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Mary Beth writes:
>* Dancing on Friday?
>I recall the person who was originally going to hostess LAX at
>the Luxor (who now is not attending) saying that the club was
>T-Friendly.
>I was going to step in on this one, but now I've found on their
>web site that the band Everclear (an alt-rock band) is booked
>for Friday May 15. You may want to post a note in the next org
>list that this is now not a good option for our crowd who may
>be going out on their own as the band will likely draw a young,
>(20-something) predominantly male crowd.
We've never announced this venue on any public schedule, so I
don't think there's a need to un-announce it. It is probably
best to watch it as far as announcing or suggesting any of the
mainstream clubs.
If you or anyone wants to volunteer to host(ess) dancing at any
other club on Friday, I think there's room for it as an option.
As I said before, I don't want to send our people to any kind
of hardcore mainstream club without a hostess committed to be
there. Simply due dilligence.
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Professional photography:
We received a query from a local professional photographer who
is interested in any business we may want to send his way.
The thing that comes to mind immediately is something that
would replace the once-planned individual photo shoots that
were tentative.
We need comments on this, if we are to give this guy any
business. Let's hear some chatter from the infield! :)
Is this something that we want to go forward with?
One thing to keep in mind, these guy$ are not in bu$ine$$ for
their health. Somebody has to pay the piper, and in this case
it needs to be those taking advantage of the services.
Comments, Gang?
Here's the note I sent in response to his query:
+> I am an event photographer. I spoke with Nora
+> about doing photography for the upcoming Diva Las
+> Vegas events, and she suggest that I contact you
+> and gave me your e-mail address.
+Hi Paul,
+I'm copying both Nora and Ginger, our Secretary in on this to
+keep them in the loop.
+I'm going to bring this up to the DLV Organizers Group for
+comments and discussion. This is the group which will have
+the final say on any professional photography for DLV.
<digression>
+> While we were
+> talking, Nora mentioned that she had live in
+> Brooklyn. I also lived in Brooklyn (in the
+> Flatbush section), and Nora told me that you did,
+> too. As Nora said, "small world". :-)
+Yes, East 12/Westminster (depending on which signs you look
+at) :) right off of Dorchester. (On the Ditmas side of Dorchester.)
+Nice neighborhood, mostly single and 2 family detached. You
+probably know the block.
+We will have others from the Kensington/Flatbush/Parkville
+area at DLV as well. Nora says it's the water. I say it was
+something in the fries at Wetson's. (Not to show my real
+age.) :)
</digression>
+> I would like to talk to you about doing
+> photography at your events. In addition to doing
+> many events at some of the largest Hotels here in
+> Las Vegas, I have done photography for Amy at
+> Glamour Boutique. I do both large and small
+> events, and I work well with those I photograph.
+> I also understand the need for confidentiality
+> and being discrete in situations such as the Diva Las
+>Vegas events.
+If there is a need for professional photography, I envision
+it to be along the line of individual photos, paid for by
+those who use the services.
+I do not anticipate a need for (or the funding for) any
+overall event photography.
+I will bring this up to the ORG group in the next mailing
+and see if we want to move forward.
+> Below are links to my website and my online
+> portfolio and my general photography.
+> Event Pics Photography Website
+> www.eventpicsphotography.com
+> Event Portfolio (password protected - login info is below)
+> www.eventpicsphotography.com/portfolio
+> NOTE: User name and password are "case
+> sensitive", and should be used exactly as
+> indicated below. In some browsers, you may have
+> to repeat the process of entering the User Name and Password.
+> * Enter the User Name and Password:
+> User Name: portfolio
+> Password: secret
+> * Click the OK button
+> Gallery photos
+> www.eventpicsphotography.com/gallery
+Thanks, Paul. I will let you know what transpires.
Comments, gang?
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Boat Tour capacity:
Britney writes:
>For the boat tour and boat tour breakfast, Britney's cell
>phone is 602-555-5555. Email is britney.joelle@gmail.com.
>Both are okay for DLV group sharing.
Thanks, Britney.
>Please cap Boat tour breakfast at true/actual 25 and boat tour
>at true/actual 25-30, with a warning that overflow may endanger
>all participants since these are public venues, and we do not
>have reservations.
Done. Both are marked as full, with notes to check with you
and/or Diane if they want to go.
>I am working on the other comments and suuggestions, which I
>appreciate from you very much and will do my best to get done as
>soon as possible, but might be mid next week, because I am on a
>trip Fri-Mon sans laptop. But I am good for it; dumb blond or not.
The .pdf version of your file will work the best, as almost all
browsers and peecees support that format. The last one you sent
is now on line here:
http://www.geekbabe.com/annie/btb.pdf
The terminology is now consistent with what is being used in
other cases. OBTW, Lake Mead is two words, four letters each. :)
All: Please pull this up, give it the once-over.
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Golf update:
Edy writes:
>I was able to call Mindy today ie thur 4/23. She will help from
>afar and she described how the event is run. She also agreed to
>keep herself available by phone the day of "golf".
>Mindy needs to have all payments to her a week before the day
>of the tournament and will send the total of payments directly
>to the golf course. I will get the roster and meet those
>golfing at the course early tue to arrange the tee times,
>carts and club rentals and send the troops off to the wild
>green yonder. Help will be needed for the three events that
>need measured.
Thanks Edy.
I included a payment reminder in the last general mailing and
there will be another "Deadlines And Cutoffs" in the next one
Mardi has volunteered to do the measured items, so I think
golf is well covered.
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Working schedule:
Diva Las Vegas 2009 schedule
Tentative and subject to change
All times Pacific Daylight Time
Monday, May 11:
11:00am: Studio Lites Open House (Studio Lites) - mv
1:00pm: Lunch With Ginger (Sahara Buffet) - ms
6:00pm: Happy Hour (Blue Ox) - mv
7:00pm: Dinner (Blue Ox) - mv
8:00pm: Welcome Meet and Greet (Blue Ox) - mv
11:00pm: Late-night Get-Together (Paris) - ms
Tuesday, May 12:
8:00am: Diva Las Vegas Invitational Golf (Desert Rose) - ms
9:00am: Harmony Nail Spa Open House (Harmony Nail Spa) - mv
1:00pm: Lunch With Mary Beth (Rio Buffet) - ms
2:00pm: SO Get-Together (Claim Jumper)
6:00pm: Happy Hour (various)
7:00pm: Magic's A Drag show (Krave - Harmon Theater) - sv
7:00pm: Eating Out Night (various)
7:00pm: Joes Stone Crab option (Joes - Caesars) - ms
7:00pm: Quiet evening at home option (See notes) - sv
7:00pm: Milanos option (Milanos) - ms
9:00pm: Post-show dinner (Cantina - Tuscany) - ms
9:00pm: Activity options (various)
9:00pm: Pajama Party (See notes) - sv
9:00pm: Star Trek IMAX Experience (Palms - Brenden Theater) - ms
9:00pm: Pub Crawl (Start at Goodtimes) - sv
9:30pm: Theater Night (Palazzo) - ms
Wednesday, May 13:
10:30am: Art Tour, morning session (Atomic Test Museum) - ms
1:00pm: Lunch With Ginger (Paris Buffet) - ms
1:00pm: Art Tour Lunch (Artisan) - mv
2:30pm: Art Tour, afternoon session (Bellagio) - ms
5:30pm: Happy Hour (Trevi) - ms
6:30pm: Dinner (Trevi) - ms
9:00pm: Official group photo (Caesars) - ms
9:30pm: Drinks at Encore (Encore) - ms
9:30pm: Karaoke (Goodtimes Lounge) - sv
9:30pm: Limousine Tour (Caesars) - ms
Thursday, May 14:
2:00am: Charles Bar (Bellagio) - ms
11:00am: Glamour Boutique Open House (Glamour Boutique) - sv
1:00pm: Lunch With Ginger (Harrahs Buffet) - ms
5:00pm: Night Of The Soiled Doves (CR) - mv
6:00pm: Local Happy Hour (Bellagio - Petrossian Bar) - ms
7:00pm: Local dinner (Bellagio) - ms
7:00pm: Irish Pubbing (McMullans Irish Pub) - ms
11:00pm: Post-NSD gathering (Escape Lounge) - sv
Friday, May 15:
9:00am: Pistol/rifle shooting (Desert Lakes) - ms
9:00am: Boat Tour Breakfast carpool assembly (Las Vegas Outlet Center) - ms
10:00am: Boat Tour Breakfast (Coffee Cup Restaurant) - ms
10:15am: Boat Tour carpool assembly (Las Vegas Outlet Center) - ms
12:00n: Lake Mead Boat Tour (Lake Mead) - ms
1:00pm: Lunch Without Ginger (Sahara Buffet) - ms
1:00pm: Lunch With Ginger (Bellagio Buffet) - ms
2:00pm: High Tea (Four Seasons) - ms
6:00pm: Happy Hour (various)
7:00pm: Dining options (various)
7:00pm: Upscale option (Roy's) - ms
7:00pm: Affordable option (Komol) - ms
7:00pm: Murder Mystery interactive option (Glamour Boutique) - sv
7:00pm: Do your own thing option (You tell me)
9:00pm: Activity options (various)
9:00pm: Gaming option (Paris) - ms
9:00pm: Do your own thing option (You tell me)
10:00pm: Pity Party (Glamour Boutique) - sv
11:00pm: Acoustic Jam Session (Glamour Boutique) - sv
Saturday, May 16:
1:00pm: SBS Social (Blue Ox) - mv
2:00pm: Fashion Show Mall Fashion Show (Fashion Show Mall) - ms
6:00pm: Happy Hour (Bahama Breeze) - ms
7:00pm: Dinner (Bahama Breeze) - ms
8:00pm: Ending Bash (Bahama Breeze) - ms
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Administrivia:
This is the Diva Las Vegas 2009 organizational list.
One address for all items regarding this list, additions, removals,
changes, submissions, questions, etc.:
dlvorg@geekbabe.com <--- NOTE: all lower case
Diva Las Vegas 2009
May 11 - 16, 2009
Las Vegas, Nevada, USA
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To send material to this list: Send submission as regular e-mail to
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