From: Diva Las Vegas organizers (dlvorg@geekbabe.com)
Date: Thu Apr 23 2009 - 10:47:49 CDT
In this mailing:
Org List
This mailing
Laundry list
Heads up, looking ahead
Contact phone numbers, coordinator numbers
Group Photo
Post-NSD
Pre-DLV
Later on Monday
Boat Tour details and concerns
Blue Ox revisited
Golf help
Movie Night show time
Working schedule
Administrivia
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Org List:
This is the DLV 2009 Organizational Mailing List (dlvorg@geekbabe.com)
Replies to this message will be forwarded to the DLVORG list and not
the DLV-Announce or DLV-Discuss list.
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This mailing:
G'day m'ladies (and lords)! Tis Talk Like Shakespeare Day!
Forsooth --- methinks ...
Long mailing, early mailing, a few days before I had planned,
lots if things have come in. Time to flush the queue.
Thanks to all who have provided details, suggestions, additional
activities, volunteered to assist, etc.
We are now just over two weeks out.
This is very close to last call for any additional activities
to appear on our schedule.
This is also my "crunch time", please excuse me if I get a bit
testy, assertive, even bitchy, in a quest to keep things moving
and toward completion.
Our job over the next two weeks is to smooth out the remaining
rough spots, cross the I's, dot the T's, and stand by to take
care of any snags.
Since historically we've had snags at the last minute, I'm
asking all to please read any ORG mailings promptly and respond
ASAP if necessary. If you need time to prepare a response,
please send in a note saying that a detailed response is on
the way.
And, as before, if you see any snags developing, anything
that's not right, something that is not working out as you
think it should, etc., do not hesitate to let us know.
If any of you who are coordinating activities think that
for some reason you might not be able to make it, please
let us know that your situation is iffy, so we can get
an assistant lined up just in case.
If you don't want the fact that you're iffy to be made
public, say so, and I will not publish it, but in any
case please let us know in advance if there may be a
bomb coming.
. . . . .
Numbers game:
The number of outstanding activity sign-ups quickly dropped
from 66 to 42 as soon as the batch of nag-o-grams went out.
There was an error in the URL on these, so I did a resend
after reports started coming in. Since there was an error,
I'm adjusting that group up one cycle, in other words if they
don't respond, they will get two more of the nag-o-grams
before they are dropped.
The next batch of nag-o-grams will go out Saturday morning.
As of this morning we have a headcount of 151 reconfirmed.
The Magic Machine<tm> says 115 of them will show. If we
assume that 75% of the sign-ups that will ever come in are
in now, adding in a modest amount for new registrations over
the next 12 days, we're still right on that 150-ish target.
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Laundry list:
We need to defecate or abdicate on several of these.
. . . . .
* Tuesday, Eating Out Night
Last call, gang. One more option would be nice!
. . .
* Friday evening dining?
Again, last call.
. . .
* Dancing on Friday?
Diane?
Anyone?
. . .
* Final evening?
Do we scatter to the winds?
. . .
* Pistol/rifle shooting?
Gina, Eileen, costs involved? Is there a set fee? Approximate? Guess?
Do you want a carpool assembly location announced?
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Heads up, looking ahead:
I want to "freeze" the schedule on Wednesday, May 6, hard-stop,
drop-dead, no exceptions. We need to give Kimberly Kael enough
time to prepare the final version(s) of the schedule and me some
time to reconcile the various documents.
Kimberly, please be aware that the amount of text in the
schedule items has increased significantly over the past
week or so and will probably increase until DLV-day.
Please, everyone, look over the schedule at the end of this
mailing. It should now be very close to its final state.
If anything looks out of place or is unworkable, we need to
know, now.
11:59am CDT on Wednesday, May 6 is cool for any schedule
additions and changes. 12:01pm is un-cool! Your cooperation
is appreciated.
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Contact phone numbers, coordinator numbers:
First item, DLV contact numbers to be given to the attendees:
I have Nora's number down for one of the DLV contact people,
as well as for the Emergency Big Sister Hotline.
We should have one or two other numbers listed, in the event
Nora cannot answer, is overloaded, or needs some sleep.
Mindy used to be one of our phone contact people, however
as we know, Mindy will not be with us this year. :(
We had Lisa listed last year, but a typo caused her to not
get any calls. Lisa, is it OK if we list you again this year?
(We'll need to verify the number.)
I would like to have one other volunteer for this. I don't
expect this to be high-maintenance. You can expect a few
calls of various types over the week.
Any requests for directions can be handed off to me if you
don't know them. Any Big Sister related stuff can be handed
off to Nora.
Yes, you can probably expect 1-2 calls asking for a ride at
very short notice, despite the fact we ask people not to do
this. Tell them to take a taxi. If you don't want to tell
them, hand them off to me and I will tell them to take a
taxi! :)
Volunteers?
. . . . .
Second item, DLV activity coordinator phone numbers:
Many of the phone calls to the contact people are in regards
to some activity and the contact person often times does
not have the information that is requested.
I would like to prepare a list of activity coordinators
and phone numbers, to be given ONLY to the DLV contact
persons who will be answering the main contact phones.
This is voluntary.
In particular, I think it would be nice to have numbers
available for the following activities, as these are the
most likely to generate phone questions:
Diva Las Vegas Invitational Golf
SO Get-Together
Quiet evening at home/Pajama Party (Sarona plans to send this in)
Pub Crawl (How to meet up with the group, etc.)
Art Tour (Ditto)
Limousine Tour (My number will be well-published for this.)
Night Of The Soiled Doves
Boat Tour activities
Pistol/rifle shooting
High Tea
If you're an activity coordinator and don't mind letting the
DLV contact people have your phone number (it will not be
given to attendees unless you specifically give permission),
please reply to this message and I will add your number to
the list.
It will be regarded as confidential among the senior
volunteers and DLV contact people.
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Group Photo:
>>Michelle, where exactly do you have in mind for the group photo
>>after dinner and prior to the Limo Tour on Wednesday?
>Outside Trevi, in front of the fountain. There are photos from
>last year showing the spot. Its basically about 10-20 yards to
>the left of the entrance to Trevi. Its a favorite picture spot
>for a lot of people
Ok, I know exactly where that is. Thanks.
>>I would like to announce this as a schedule item, hopefully get
>>some of those who are not doing dinner and/or the Limo Tour to
>>stop by and pose with the group.
>Assuming everything goes according to plan this will be 30-45
>minutes before the LIMO departure...although I can't remember
>which entrance the limo tour is departing from I think you
>need to allow 10-15 minutes for everyone to get from Trevi
>to the limo departure point
Ok, I'm going to put this on the schedule with a note that
"the camera snaps at 9:00pm SHARP" and that we will not be
waiting for stragglers.
>having visited one or more restrooms, probably in large
>groups on the way!!!!!!
I sure hope not! :(
Historically, that break between the Big Show and the Limo
Tour has been our rough spot for restrooms. I'm hoping that
breaking up the show and Limo alleviates that.
I guess I should add reminders to the notes on the schedule,
etc., etc., nag-nag.
>The one's taken last year seemed to come out quite well, partly
>cause of the well dressed people and partly because its a good
>photo environment anyway in there.
Yes, and we haven't had a nice dressy group photo for some time.
The ones outside of Elvis' came out nice, but that was more of
an informal setting.
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Post-NSD:
I am putting a Post-NSD gathering on the schedule at the Escape
Lounge following NSD. No-host(ess).
Why the Escape Lounge?
Because it's there! :)
If you want another location, just volunteer to hostess this and
you can name where it is, keeping in mind that the Doves will be
dressed in about anything and it needs to be safe enough that a
300lb linebacker dressed in a fairy princess outfit would not
look out of place! :)
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Pre-DLV:
Jamie Renae writes:
>I have never been in PTs, so based on that fact I feel that it would
>be a good place to get together on Sunday evening. A quiet place to
>relax and meet with other early Girls and some food and drink.
Thanks, Jamie.
Unless we hear otherwise, I'll be putting an announcement in the
LFM that it's PT's for Sunday evening.
If anybody would rather have this at Alexis Park, say so, and we
will call for votes. We need one and only one that evening.
One other advantage to PT's is that it's within walking distance
from the Sahara and the Sahara Monorail station. This makes it
easy for those without a vehicle.
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Later on Monday:
Mary Beth writes:
>>1. Monday, following the Welcome Celebration, no earlier than
>As a no sign-up, just show-up post-Ox gathering point I'll
>suggest the Le Cabaret lounge at the Paris Hotel. It's an open
>free? lounge space right on the edge of the main? casino floor
>that usually? has a live band every night. A group of us hung
>out there a couple of nights last year and it's a nice spot to
>relax and have a drink. On a Monday night it shouldn't be too
>terribly crowded. Nice seating and decor, and last year the
>band wasn't too loud either.
Good choice, MB, thanks.
I'll get this on the schedule, no-host.
>Paris map here:
>http://www.parislasvegas.com/images/non_image_assets/PLV_paris_las_vegas_property_map.pdf?
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Boat Tour details and concerns:
Britney writes:
>Hello, I offer the attachment for Boat Tour directions and
>information plus Boat Tour Breakfast organization.
Thanks, Britney. I do have a number of concerns about this.
The main one is that you may be short of drivers. Looking over
the sign-up lists I still show only ONE volunteer driver
between the two activities, meaning I show NO drivers for the
second Boat Tour only departure.
I am aware that a number of people who are driving did not
check the volunteer driver checkbox for one reason or another.
Just so you are aware of this.
. . .
Another concern is capacity. I'm going to need guidance from
you and Diane as to if and when to put up the "FULL" notice.
The Boat Tour sign-up just went over the limit of 25. Out of
this, the machine says that 17.8 will actually show.
The Boat Tour Breakfast sits at 22, out of which 15 are
expected to show.
It's your call. When, if at all, do you want the "FULL" notices
to go on the sign-up screens?
. . .
Now in the next point, excuse me if I seem a pedantic, but
there are a few concerns, mainly in that we need to focus
our efforts and documents, and be very explicit in using
correct and consistent naming, timing, details, etc.
>The meeting point will be the same for both to carpool out to
>Boulder City on 1.5 hour delay from one group to the next. I
>chose the north end of the Belz Outlook Center parking lot
>behind the McD's at the southwest corner of LV Blvd and E Warm
>Springs Rd. That way people can get right on the 215 and
>head east to the 515 and then 93 to Boulder City.
This is a good choice for the assembly point, with some
caveats, as this is the location of the NSD assembly point
as well.
We need to be very sure we use correct nomenclature. The mall
has not been known as Belz for many years, even though locals
tend to still refer to it as Belz. It's the Las Vegas Outlet
Center now and has been for some time. There is absolutely
no "Belz" signage left over at all and anyone driving and
looking for "Belz" will pass it by. We should refer to it by
its correct name, emphasize the cross streets, and be
consistent between the Boat and NSD instructions on this.
One more caveat. I'm not too concerned about this, but I'm
just covering my @$$ and maybe yours.
We don't have permission to leave vehicles in that lot. Be
sure your attendees know that if they leave their vehicle,
it's at their own risk. I haven't heard any reports of any
predatory towing in that area, but if a manager or security
guy wanted to be a schmuck about it, they could tow the cars
away, legally, with a $175 ransom.
>Is the Word document consumable? Better to have pure text
>directions? What? (Sorry I'm such a blond dunce)
For publishing via the mailing lists, plain text is preferable.
For the web (I want to put this on the supplementary maps page
pending some edits) if it's mixed text and images, .pdf is
much better if you want a single-file document. I can easily
"webify" word documents, so in your case it's NBD. There are
a few things I would like to note.
1. Name of the mall, as noted.
2. We should use consistent verbiage among the various DLV
documents and across activities. I've adjusted all of the
schedule text to read "Southeast corner of Las Vegas
Boulevard and Warm Springs Road, to the east of the
McDonalds and Chevron Convenience Store."
3. I would put one and only one time with each phase of the
activity, as in announce 9:00am for assembly. Yes, you can
plan to depart at 9:15, but keep it to one time, that being
the same one that appears on the main schedule. Also, please
use one and only one time for breakfast start, and if the
main schedule does not have the time you want, let me know
and I will change it. Please be very consistent across all
documents.
>I'd be glad to also produce and bring along to DLV hardcopies
>more than enough for the planned attendees to the Boat Tour.
If you're going to be passing out hardcopies, I suggest you
do this right at the assembly point, right before they depart.
That's when they will need maps and directions.
If you try to hand them out at the other activities, history
has shown that many (most?) end up being discarded as litter
in the venue, plus I would not expect to run into all who will
be doing the Boat Tour at other activities.
>I wanted to ask everyone signed up to ensure they have rides
>to the meeting point and r/t to Boulder City by the Friday
>morning.
I will note this on the final schedule. This is a concern
I have for this set of activities.
>For example I will have a car that seats 4 including me.
And, I might ask that you please consider adjusting your
registration to indicate that you will be a volunteer
driver. It's a nice thing to do. You don't have to go out
of your way to take anybody anywhere, but letting the group
know you are there and willing to drive really helps out.
>What else do I need to provide?
I think you are mostly covered. Please make some edits to
the Word doc for accuracy and consistency and I think
that's it. :)
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Blue Ox revisited:
Marisa writes:
>Atta-girl Kimberly! I think the welcome at the Blue Ox be even
>more fun than last year.
Yes, I would second that motion! Let's hear a big hand for
Kimberly! (clap-clap-clap {whistle!}) :) I think the results
are quite acceptable and we'll have a great time on Monday!
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Golf help:
Edy writes:
>OK, Mindy CNX'd.
>Whew! I'm a friend of Mindy and I just answered her call for help.
>I have never done the golf thing at DLV and know little what the
>format is, other than getting a little white ball in a hole. I
>know golf is a mainstay at DLV and I would be glad to help anyone
>more familiar with how it's run than I. I will be arriving in
>Vegas early ie Wed night and I could go to Desert Rose to
>coordinate. I do not plan to do golf so I can focus on just
>basic coordinating. I will try to contact Mindy to discuss.
Thanks, Edy. I think that between the two of you (with Michelle
standing by if necessary) you'll have golf covered. If Edy
doesn't mind doing the legwork, and Mardi can handle the
on-course babys^H^H^H^H^Hcoordination, I think it will work
out just fine.
We will still miss Mindy! :(
I'll be doing a mailing to all golf volunteers to be sure all
have all e-mail addresses.
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Movie Night show time:
Amber Michelle writes:
>yes showtimes for the moovie are at 940pm lets try to meet
>in the parking garage off of wynn rd before hand around 9
Gotcha! Thanks. I'll adjust the schedule and note the time
and place to meet.
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Working schedule:
Diva Las Vegas 2009 schedule
Tentative and subject to change
All times Pacific Daylight Time
Monday, May 11:
11:00am: Studio Lites Open House (Studio Lites) - mv
1:00pm: Lunch With Ginger (Sahara Buffet) - ms
6:00pm: Happy Hour (Blue Ox) - mv
7:00pm: Dinner (Blue Ox) - mv
8:00pm: Welcome Meet and Greet (Blue Ox) - mv
11:00pm: Late-night Get-Together (Paris) - ms
Tuesday, May 12:
8:00am: Diva Las Vegas Invitational Golf (Desert Rose) - ms
9:00am: Harmony Nail Spa Open House (Harmony Nail Spa) - mv
1:00pm: Lunch With Mary Beth (Rio Buffet) - ms
2:00pm: SO Get-Together (TBA)
6:00pm: Happy Hour (various)
7:00pm: Magic's A Drag show (Krave - Harmon Theater) - sv
7:00pm: Eating Out Night (various)
7:00pm: Joes Stone Crab option (Joes - Caesars) - ms
7:00pm: Quiet evening at home option (See notes) - sv
7:00pm: Milanos option (Milanos) - ms
9:00pm: Post-show dinner (Cantina - Tuscany) - ms
9:00pm: Activity options (various)
9:00pm: Pajama Party (See notes) - sv
9:00pm: Star Trek IMAX Experience (Palms - Brenden Theater) - ms
9:00pm: Pub Crawl (Start at Goodtimes) - sv
9:30pm: Theater Night (Palazzo) - ms
Wednesday, May 13:
10:30am: Art Tour, morning session (Atomic Test Museum) - ms
1:00pm: Lunch With Ginger (Paris Buffet) - ms
1:00pm: Art Tour Lunch (Artisan) - mv
2:30pm: Art Tour, afternoon session (Bellagio) - ms
5:30pm: Happy Hour (Trevi) - ms
6:30pm: Dinner (Trevi) - ms
9:00pm: Official group photo (Caesars) - ms
9:30pm: Drinks at Encore (Encore) - ms
9:30pm: Karaoke (Goodtimes Lounge) - sv
9:30pm: Limousine Tour (Caesars) - ms
Thursday, May 14:
2:00am: Charles Bar (Bellagio) - ms
11:00am: Glamour Boutique Open House (Glamour Boutique) - sv
1:00pm: Lunch With Ginger (Harrahs Buffet) - ms
5:00pm: Night Of The Soiled Doves (CR) - mv
6:00pm: Local Happy Hour (Bellagio - Petrossian Bar) - ms
7:00pm: Local dinner (Bellagio) - ms
7:00pm: Irish Pubbing (McMullans Irish Pub) - ms
11:00pm: Post-NSD gathering (Escape Lounge) - sv
Friday, May 15:
9:00am: Pistol/rifle shooting (Desert Lakes) - ms
9:00am: Boat Tour Breakfast carpool assembly (Las Vegas Outlet Center) - ms
10:00am: Boat Tour Breakfast (Coffee Cup Restaurant) - ms
10:15am: Boat Tour carpool assembly (Las Vegas Outlet Center) - ms
12:00n: Lake Mead Boat Tour (Lake Mead) - ms
1:00pm: Lunch Without Ginger (Sahara Buffet) - ms
1:00pm: Lunch With Ginger (Bellagio Buffet) - ms
2:00pm: High Tea (Four Seasons) - ms
6:00pm: Happy Hour (various)
7:00pm: Dining options (various)
7:00pm: Upscale option (Roy's) - ms
7:00pm: Affordable option (Komol) - ms
7:00pm: Murder Mystery interactive option (Glamour Boutique) - sv
7:00pm: Do your own thing option (You tell me)
9:00pm: Activity options (various)
9:00pm: Gaming option (Paris) - ms
9:00pm: Do your own thing option (You tell me)
10:00pm: Pity Party (Glamour Boutique) - sv
11:00pm: Acoustic Jam Session (Glamour Boutique) - sv
Saturday, May 16:
1:00pm: SBS Social (Blue Ox) - mv
2:00pm: Fashion Show Mall Fashion Show (Fashion Show Mall) - ms
6:00pm: Happy Hour (Bahama Breeze) - ms
7:00pm: Dinner (Bahama Breeze) - ms
8:00pm: Ending Bash (Bahama Breeze) - ms
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Administrivia:
This is the Diva Las Vegas 2009 organizational list.
One address for all items regarding this list, additions, removals,
changes, submissions, questions, etc.:
dlvorg@geekbabe.com <--- NOTE: all lower case
Diva Las Vegas 2009
May 11 - 16, 2009
Las Vegas, Nevada, USA
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