[dlvorg] Beginning the DLV 2014 wrap-up ...

In this mailing:

Org List
Beginning the wrap-up
Issues, incidents, etc.
Missing in action
Administrivia
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Org List:

This is the DLV 2014 Organizational Mailing List (dlvorg_at_geekbabe.com)
Replies to this message will be forwarded to the DLVORG list and not
the DLV-Announce or DLV-Discuss list.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Beginning the wrap-up:

First and foremost! Big thanks to all who worked hard to make our 2014
event the success that it was!

Very few complaints were heard and everyone involved deserves thanks and
congratulations for another totally high-class event! :)

Most of the usual post-DLV items are currently underway and running
smoothly.

For those of you who wish to share your thoughts and experiences about
our event in general, or about the various activities, please write them
up and send them in.

We're asking all of you to help clean up and finalize our attendance
roster. Please look at the "Missing In Action" section below and respond
if you are listed on it and did attend, or if you have any certain first
person sightings that you wish to report.
. . . . .

Our "jobs" over the next few weeks include the following:

1. Final summarizing of the 2014 event. Lessons learned, etc.

2. Activity reports. Send 'em in! :) :)

3. Clean-up of the ORG mailing list. This will begin next week.

4. Reviewing of the DLV 2014 survey results. (Closes April 30.)

5. Confirmation of the DLV 2015 Project Management team.

6. Election of the "Even Year" Administrative Committee member.

7. Addition of the DLV 2015 volunteers.

8. Preparing the DLV 2015 electorate (voting status) list.

If there are any other items which need our attention in the immediate
future, please don't be silent. :)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Issues, incidents, etc.:

Annie writes:

There were very few issues of any significance. Overall things went very
smoothly.

The one issue which concerns me the most this year is that of no-shows,
both in terms of those absent from the event as a whole with no notice
or cancellation, and those absent from activities they were signed up
for.

In the weeks leading up to our event, our registered headcount peaked at
204. On the Wednesday prior to the event this had dropped to 197, mainly
due to the fact that cancellations during the final week exceeded those
registering late in the cycle.

As of this day, hour, minute, and second, we have a confirmed show-up
count of only 144. This includes those who checked in with Vera and
Dennis and received name tags, those who checked in electronically with
me or Beverly, those who were reported as present by others, and those
who answered "present" to requests to confirm attendance.

That's 53 individuals totally unaccounted for! No show, no cancel, not
even an excuse, not a word, no nothing! :( That's 20-some percent of our
registered attendees.

I'm totally dumfounded to explain this, and equally perplexed in coming
up with anything we can do about it!

As our event got underway, the reports of no-shows and poor attendance
at some activities came in consistently from some of the activity
coordinators. All of the medium and large activities had very good
turnouts, very typical of what we've seen in recent years, but some,
mostly the smaller ones, had fairly high fallout rates.

Two years ago, 2012, we saw an extremely high rate of cancellations just
prior to the event. This year, however, many just did not show!

If anyone cares to speculate upon and discuss the reasons for this,
please do so.
. . . . .

JoAnn writes:

We should think about having a "priority registration group" period of a
week next year for those who in the previous year [2014]registered and
attended all of their events with no more than a [1] no show. This a
way to recognize and reward those who are responsible participants in
the registration process.
. . . . . . . . . .

Annie continues:

BDR issues:

These always get more than their fair share of attention.

This year I'm unaware of any restroom issues or incidents at all!

Ditto for dress and behavior issues.

I would like to personally thank all for making this year's event one of
the smoothest-running in recent history! :)

That was quick this year, wasn't it! :)
. . . . . . . . . .

"Low-Information" attendees:

This was my personal area of attention this year, specifically trying
to understand this and try to come up with some ideas to reduce the
number of attendees who simply did not have enough information to
effectively participate in our event.

>From the "good news" angle, I'm unaware of anyone this year who left
home totally unprepared and could not make contact with the group even
if they wanted to. I'm also unaware of anyone who chose to stay far far
far away and therefore had difficulty participating.

I'm also unaware of anyone arriving and expecting a convention. :)

I think the Newcomer Orientation was a Good Thing and that we are indeed
converging on something that will be an effective introduction for those
who are new. For the most part, those who attended were those who read
the material and were reasonably well prepared for our event.

As for those who lacked the information, I observed that they tended to
fall into two categories:

1. Those who are not aware of the information that is available.

2. Those who are aware of the information, but choose not to use it.

For category 1, it's not only the clueless newbees! On Friday of DLV
week I spoke to a volunteer who is otherwise very much in tune with what
is going on and she had no clue that the material presented in the Large
Final Mailing even existed. An obvious action item is to be sure that we
very clearly indicate what information is available and where.

As for item 2, again, it appears that it's not only the newbees. Some
attendees simply display a certain degree of indifference to the details
and the goings-on of our event. It was my observation that these tended
to participate in the major activities such as the larger gatherings,
but not so much for the smaller and special-interest activities.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Missing in action:

Please look over this list. If you are listed and DID attend any part
of our event (participation, however slight) :) please let us know so
we can mark you as present.

Also, if you note anyone on this list who you personally observed in
attendance at DLV 2014, please reply and let us know.

-3211 Alyshia L - Mountain states
-22643 Amanda U - Mountain states
-3506 Ami J - Local
-2164 Andy M - Mountain states
-499 Bea F (Bill) - Local
-6138 Brittany S - Los Angeles area
-598 Cathy P - Los Angeles area
-2818 Cathy A - Northern California
-6214 Christine H - Midwest
-5391 Cindy P - Hawaii
-14840 Courtney A (Linda) - Midwest
-5955 Eliya H - Local
-2211 Erica D - NYC area
-14814 Eva Marie B - Mountain states
-3832 Gwen L - Local
-19572 Jacqueline S - NYC area
-844 James S - Los Angeles area
-5792 Jenny W - Australia
-1396 Julie Brown - Midwest
-11494 Marci L - Local
-5829 Marcia A - Los Angeles area
-3085 Matt J - Chicago area
-5342 Michelle Y - Canada
-3900 Natalia Y - Atlanta
-38979 Nicole G - Midwest
-6055 Nicole B
-234 Nikki D - Local
-629 Patti F - Atlanta
-5201 Paula J - Southern California
-1799 Rachael P - Midwest
-1656 Rachel S - San Francsico area
-2655 Rachel R - Local
-2391 Randi O - Midwest
-2781 Rebekkah F - Phoenix
-5099 Rikki L (Carla) - Local
-593 Sandy R - New Mexico
-5048 Scarlet T - Northeast USA
-4425 Shalini P - San Francisco area
-5152 Shea M - Arizona
-2037 Sierra T - Mountain states
-1710 Silvia T - Arizona
-17276 Stephanie G - Texas
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Administrivia:

This is the Diva Las Vegas 2014 organizational list.

One address for all items regarding this list, additions, removals,
changes, submissions, questions, etc.:

dlvorg_at_geekbabe.com <--- NOTE: all lower case

Diva Las Vegas 2014
Sunday, March 30 - Friday, April 4
Las Vegas, Nevada, USA

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Received on Wed Apr 16 2014 - 06:16:23 CDT