[dlvorg] Activity sign-up in progress, misc. items ... from Diva Las Vegas organizers on 2014-03-12 (org14arc)

From: Diva Las Vegas organizers <dlvorg_at_geekbabe.com>
Date: Wed, 12 Mar 2014 06:51:43 -0500 (CDT)

In this mailing:

Org List
Two plus weeks
Laundry list
Activity sign-up status
Check-in and name tags
Proofing the tabular schedule
Activity capacity
Phone numbers
Activity times
Koffee Korner timing
Working schedule
Administrivia
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Org List:

This is the DLV 2014 Organizational Mailing List (dlvorg_at_geekbabe.com)
Replies to this message will be forwarded to the DLVORG list and not
the DLV-Announce or DLV-Discuss list.
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Two plus weeks:

It's all (hopefully) down hill from now on!

Until our big event, we will be switching to as-needed mailings rather
than weekly mailings. Frequency will depend upon need.
. . . . . . . . . .

Our schedule is actually in great shape. Thanks to all for making it so!
Our one snag was dealt with promptly and we're now back on track.

Over the next few weeks the emphasis will be on filling in the details
and on a number of logistical items which are necessary to make our
event function smoothly.

The one area where we really need your help over the next few weeks
is keeping an eye on things! If you see anything that's un-done,
incomplete, incorrect, etc., please bring it to our attention and
the sooner the better!

This becomes more and more important as we enter our "crunch time" in
the next 1 1/2 weeks or so.
. . . . . . . . . .

Although activity sign-up is in progress, it's still possible to add new
activities, keeping in mind a few things.

First, everything that we add from this day forward has to be "no
sign-up, just show up" in nature.

Another thing is that new activities do need to fit in the overall
scheme of things. There are some timeslots into which additional things
will fit, but some timeslots that just don't have room for others.
. . . . . . . . . .

As some of you know, we had a web server issue this past Monday. What
was supposed to be a brief (??) 1/2 hour shut down for a memory upgrade
went bad and we had about 10 hours of down time. :(

Things have been stable for the past 1 1/2 days, so hopefully that will
be the last of our major systems issues this year.
. . . . . . . . . .

Latest numbers:

As of Tuesday evening we have 191 individuals signed up to attend. The
SO count is now up to 32.

The numbers we need to watch from now on, however, have to do with those
who complete the activity sign-up process and the headcount projection
derived from these numbers.

We now have 84 individuals or couples which have completed activity sign
up. Of those, the machine says that 83 of them will show. (Yes, the
numbers look strange, remember some of those are couples.)

71 of the activity sign-ups are in various states of limbo. From our
history, we know that a certain percentage of those, mostly newcomers,
will eventually be cancelled for failure to show any sign of life at
activity sign-up time.

We also have four more registrations in the pipeline.

We will see that as the date approaches the predicted turnout will
converge very closely to the actual headcount of the event.
. . . . . . . . . .

Again, big thanks to all for the efforts in planning and putting
together this year's event! :)
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Laundry list:

{empty}

Thanks to all for making it so this week! :)
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Activity sign-up status:

Annie writes:

I sent out the first batch of activity sign-up e-mails a day before the
original plan. People were getting antsy and asking more and more
questions about it.

The second batch went out Wednesday morning.

We're at the point now where about half, maybe more, of the sign-ups
that will come in are in. Those who sign up later in the cycle tend to
not sign up for many things, so all of you who are Coordinators of
sign-up activities can assume that about 2/3 of your sign-ups are in.

The Bar Rescue Tour was the first activity to go into a full state. We
should note to the Bar Rescue Team that all of those who are signed up
are returnees with no no-show/no-pay on record, so the chance of taking
a bath on the activity is close to zero.

Several of the Bare Escentuals makeover sessions are full.

Ruth's Chris is now full, after a clarification on the capacity was
made. Ruth's Chris now has a DEEP waiting list!

Grotto dining is again full, after the capacity was increased.

Mexican dining is full. Randi, please confirm the capacity count below.

62 are currently signed up for the Fantasy Ball. This is right up there
with the sign-up counts of the two single-track dinners (68 and 63).

Any Coordinators who need the running sign-up lists for their
activities, please write in. These are updated twice hourly.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Check-in and name tags:

Annie writes:

We will be in need of a few volunteers, those with some kind of a
smartphone (Iphone, Blackberry, 'droid, etc.) or netbook or tablet for
a proof of concept for a secondary "mark as present" check-in function.
See more below.

Vera and Dennis will be the primary "custodians" of the name tags, but
we're sure that there will be some occasions where either or both of
them cannot be where the tags are needed or just want a break from the
process.

Therefore, we need a few volunteers lined up to take over this function
at various activities.
. . . . . . . . . .

We're very much aware that in previous years a small but significant
portion of our attendees missed actually checking in, simply because
they were never in a location where a check-in kit was available. This
is becoming more significant since we went to one and only one copy of
the name tag inserts.

We've always done a "missing in action" call after DLV and found that,
yes, a number of individuals were not counted in real time at the event.

One thing that we'll try this year is to allow additional volunteers to
do a quick "mark as present" check-in, in addition to the formal
check-in when name tags are handed out.

If anyone would like to assist with this secondary on-line check-in
process, please write in and say so. You will need some kind of smart
phone, one with a web browser. I have actually been able to get it to
work on a plain-jane Samsung flip phone, although it was very clumsy. It
would be best to have some kind of a smart phone or a wireless tablet or
netbook.

The procedure is simple. Just scroll down to the attendee's name and tap
to mark as present.

Volunteers? Please write in and say you're interested in helping to test
this.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Proofing the tabular schedule:

We would like to ask all activity Coordinators (and anyone else who
wants to help test things) to look at the on-line tabular schedule
and shake it down for errors and issues.

Here is the tabular schedule:

http://www.geekbabe.com/dlv/maincal.html

Please check your activities to be sure that the user can "drill down"
into the activity detail and then down further to the venue detail.

Please be sure to check that the map link for your activity works as
expected and is reasonably close to the actual venue locations.

Thanks in advance. Please report any issues.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activity capacity:

Let's all review the "official" capacity of all activities.

Please let us know if the capacity listed on any of your activities is
incorrect. Some of those which have no limit have very high (such as
200) listed.

Please look over this list. Please be sure that what we have down to
do with your number is what you wish to be done.

Aejaie Publish on final schedule
Annie Publish on final schedule
Beverly Publish on final schedule
Bob Publish on final schedule
Cami Publish on final schedule
Dale Contact people only, do NOT give out
Danielle Publish on final schedule
Delaney Publish on final schedule
Gina Publish on final schedule
Ginger Publish on final schedule
JoAnn Publish on final schedule
Kandi Contact people only, do NOT give out
Katie Use Beverly's number, publish on final schedule
Laura Publish on final schedule
Linda Publish on final schedule
Marilyn Publish on final schedule
Marisa Contact people, give out on request
Michelle Use Ginger's number, publish on final schedule
Pamela Publish on final schedule
Randi Publish on final schedule
Robyn Contact people only, do NOT give out
Sara Contact people only, do NOT give out
Sarah Publish on final schedule
Stacy Contact people, give out on request
Sue Contact people, give out on request
Valorie Publish on final schedule
Vanessa Publish on final schedule
Vera Publish on final schedule
Vivian Contact people, give out on request
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activity times:

Robin (with the "I") writes:

> You are now signed up for the following activities:

I just sign up my selections for activities, and printed them out. Just
a suggestion, Would it be too much to include the time of the
activities? I could print it out, and keep it in my purse, that way I
know where to be when.
. . . . . . . . . .

Annie responds:

Yes, it would be fairly simple to add this.

That's the good news.

The bad news is that we are in a "freeze" of the state of our systems
unless bugs are revealed, and we don't want to change anything unless
absolutely necessary until this year's event concludes.

We'll put that on the list for revamps to be made during the slow
season.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Koffee Korner timing:

Katie writes:

Please change Katie's Koffee Korner to 7AM. This was my original time
posted and I was talked out of it. So for those who rise from slumber
early I will be there at 7 Am! I am sure there is more than just me who
does not sleep till the sun is high in the sky.

If anyone wants to arrive later in the AM then not to worry, because
that is fine too,they will have company to drink a brew with as I will
be there for a while and so will a few others.
. . . . . . . . . . .

Beverly responds:

Maybe this should have a 'range' like 7:00-8:30 so people know that if
they cannot get there at the starting time that they can still straggle
in anytime.

I have a feeling that you will see more arriving closer to 8:00 then
7:00-7:30 time.
. . . . . . . . . .

Annie responds:

All KKK start times have been adjusted to 7:00am.

An entry in the notes states that the approximate running time is from
7:00am until 8:30am.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Working schedule:

Diva Las Vegas 2014 schedule
Tentative and subject to change
All times Pacific Daylight Time
PLEASE DO NOT USE THIS AS THE FINAL
AND ACCURATE DIVA LAS VEGAS SCHEDULE.

Sunday, March 30:
    10:30am: MCC Carpool-taxi assembly (Quad - Betty's Cyber Cafe) - ms
    11:00am: Religious services (Metropolitan Community Church) - sv
     1:00pm: Bar Rescue Tour (Dennys Neonopolis) - ms
     1:00pm: Lunch With Ginger - Champagne Brunch (Harrah's Buffet) - ms
     1:00pm: Makeover Sessions - beginner Sunday session 1 (Bare Escentuals FSM) - ms
     2:00pm: Makeover Sessions - beginner Sunday session 2 (Bare Escentuals FSM) - ms
     3:00pm: Makeover Sessions - beginner Sunday session 3 (Bare Escentuals FSM) - ms
     4:00pm: Makeover Sessions - beginner Sunday session 4 (Bare Escentuals FSM) - ms
     5:30pm: Happy Hour options (please note times) (various)
     5:30pm: Blue Ox Happy Hour (Blue Ox Sahara) - ms
     6:00pm: Ice Bar Happy Hour (Grotto) (Grotto - Golden Nugget) - ms
     6:00pm: Denny's Happy Hour (Denny's Neonopolis) - ms
     6:01pm: Dining options (please note times) (various)
     6:01pm: Blue Ox Dining option (Blue Ox Sahara) - ms
     7:00pm: Grotto dining option (Grotto - Golden Nugget) - ms
     7:00pm: Triple George dining option (Triple George Grill) - ms
     7:00pm: Denny's dining option (Denny's Neonopolis) - ms
     8:30pm: After-dinner options (various)
     8:30pm: Scavenger Hunt (Triple George) - ms
     8:30pm: Fremont Street Experience (Fremont Street) - ms
     9:00pm: Karaoke with Shiela (Phoenix Lounge) - sv
    11:00pm: Beauty Bar (Beauty Bar) - ms

Monday, March 31:
     7:00am: Katie's Koffee Korner (Quad - Betty's Cyber Cafe) - ms
     12:00n: Makeover sessions - beg - int. - Monday session 1 (Bare Escentuals FSM) - ms
     1:00pm: Wig Seminar (Spotlight Lounge) - sv
     1:00pm: Makeover sessions - beg - int. - Monday session 2 (Bare Escentuals FSM) - ms
     1:00pm: Lunch With Aejaie (Rio Buffet) - ms
     2:00pm: Makeover sessions - beg - int. - Monday session 3 (Bare Escentuals FSM) - ms
     2:00pm: Beading Party (Spotlight Lounge) - sv
     3:00pm: Makeover sessions - beg - int. - Monday session 4 (Bare Escentuals FSM) - ms
     5:00pm: New attendee Welcome and Orientation (Bahama Breeze) - mv
     6:00pm: Happy Hour (Bahama Breeze) - mv
     7:00pm: Dinner (Bahama Breeze) - mv
     8:00pm: Welcome Celebration (Bahama Breeze) - mv
     8:30pm: Official group photo (Bahama Breeze) - mv
    10:00pm: Dancing at Paris (Paris - Cabaret Lounge) - ms

Tuesday, April 1:
     7:00am: Katie's Koffee Korner (Quad - Betty's Cyber Cafe) - ms
     8:45am: Diva Las Vegas Invitational Golf (Wildhorse Golf Club) - ms
     12:00n: Makeover Sessions - intermediate - Tues session 1 (Bare Escentuals FSM) - ms
     1:00pm: Makeover Sessions - intermediate - Tues session 2 (Bare Escentuals FSM) - ms
     1:00pm: Lunch With Ginger (Stratosphere Buffet) - ms
     2:00pm: Makeover Sessions - intermediate - Tues session 3 (Bare Escentuals FSM) - ms
     3:00pm: Makeover Sessions - intermediate - Tues session 4 (Bare Escentuals FSM) - ms
     3:00pm: Art Tour - Painting Women (Bellagio Gallery) - ms
     6:00pm: Happy Hour options (various)
     6:00pm: PT's Happy Hour (PT's Sahara) - ms
     6:00pm: Joe's Happy Hour (Joe's Stone Crab) - ms
     6:00pm: Ruths Chris Happy Hour (Ruths Chris - Harrahs) - ms
     6:00pm: Hofbrau Happy Hour (Hofbrauhaus) - ms
     7:00pm: Eating Out Night (various)
     7:00pm: Ruths Chris option (Ruths Chris - Harrahs) - ms
     7:00pm: Hofbrau option (Hofbrauhaus) - ms
     7:00pm: Pamplemousse dining option (Pamplemousse) - ms
     7:00pm: Joe's dining option (Joe's Stone Crab) - ms
     9:00pm: Mainstream-Alternative Night (various)
     9:00pm: Classic Rock and Roll (Phoenix Lounge) - sv
     9:00pm: Good Times Social (Goodtimes Lounge) - sv
     9:30pm: Frank Marino Show (The Quad) - ms
    10:00pm: Dancing at Paris (Paris - Cabaret Lounge) - ms

Wednesday, April 2:
     7:00am: Katie's Koffee Korner (Quad - Betty's Cyber Cafe) - ms
     9:00am: Pistol and Rifle Shooting (Discount Firearms) - ms
    11:00am: Just You Open House (Just You) - sv
     1:00pm: Lunch With Aejaie (Flamingo Buffet) - ms
     2:00pm: Pole Dance Instruction (Pole Fitness Studio) - ms
     5:00pm: PF Chang Happy Half-hour (PF Chang - Planet Hollywood) - ms
     5:30pm: PF Chang Dinner (PF Chang - Planet Hollywood) - ms
     6:00pm: Night of the Soiled Doves (Private facility) - mv
     6:00pm: Audrey High Fashion Lounge Tour (Chandelier - Cosmopolitan) - ms
     9:00pm: Post-NSD Dinner (Luxor Buffet) - ms
    10:00pm: Dancing at Paris (Paris - Cabaret Lounge) - ms

Thursday, April 3:
     7:00am: Katie's Koffee Korner (Quad - Betty's Cyber Cafe) - ms
     8:00am: Red Rock Hike carpool assembly (Quad - Betty's Cyber Cafe) - ms
     9:00am: Red Rock Hiking and Photo Outing (Red Rock Canyon) - ms
     1:00pm: Lunch With Ginger (Paris Buffet) - ms
     2:30pm: 2bShapely Figure & Fitting Workshop (Blue Ox Sahara) - mv
     5:00pm: Happy Half-hour options (various)
     5:00pm: Ricardo's Happy Half-hour (Ricardo's) - ms
     5:00pm: Satay Happy Half-hour (Satay) - ms
     5:30pm: Dining options (various)
     5:30pm: Mexican dining option (Ricardo's) - ms
     6:00pm: Satay dining option (Satay) - ms
     6:30pm: Pole Dance mini-lesson (Kings Of Hustler) - mv
     8:00pm: DLV Fantasy Ball (Kings Of Hustler) - mv
    10:00pm: Dancing at Paris (Paris - Cabaret Lounge) - ms

Friday, April 4:
     7:00am: Katie's Koffee Korner (Quad - Betty's Cyber Cafe) - ms
    10:00am: Fantastic Indoor Swapmeet (Fantastic Indoor Swapmeet) - ms
     1:00pm: Lunch With Ginger (Gold Coast Buffet) - ms
     2:00pm: High Tea (Four Seasons - Verandah) - ms
     3:00pm: Macy's Makeovers, session 1 (Macy's FSM) - ms
     3:45pm: Macy's Makeovers, session 2 (Macy's FSM) - ms
     4:30pm: Macy's Makeovers, session 3 (Macy's FSM) - ms
     6:00pm: Happy Hour (Carmine's) - mv
     7:00pm: Dinner (Carmine's) - mv
     8:00pm: Farewell Get-Together (Carmine's) - mv
     8:30pm: Official Group Photo (Carmine's) - mv
    10:00pm: Dancing at Paris (Paris - Cabaret Lounge) - ms
    11:45pm: Late Night Clubbing (Club Surrender - Wynn) - ms
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Administrivia:

This is the Diva Las Vegas 2014 organizational list.

One address for all items regarding this list, additions, removals,
changes, submissions, questions, etc.:

dlvorg_at_geekbabe.com <--- NOTE: all lower case

Diva Las Vegas 2014
Sunday, March 30 - Friday, April 4
Las Vegas, Nevada, USA

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. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Received on Wed Mar 12 2014 - 06:51:43 CDT

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