In this mailing:
Org List
Big Thanks
JoAnn's Thoughts
Laundry list
Going over the schedule
Opening Monday evening
Trevi
Volunteers
Koffee Korner, Pawn Stars
Changs, EHM, Makeovers
High Tea and Gowf
Volunteer thoughts
EHM and Swap Meet
Quiet evening and Power Exchange
Charles and shooting
Working schedule
Administrivia
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Org List:
This is the DLV 2013 Organizational Mailing List (dlvorg_at_geekbabe.com)
Replies to this message will be forwarded to the DLVORG list and not
the DLV-Announce or DLV-Discuss list.
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Big Thanks:
Our volunteers' enthusiasm, initiative, and follow-through has put
us in the position of having most major items covered quite early
in the cycle! Big thanks go out to those who made this so!
This is another very long mailing, but all of it is very relevant
to the planning of the event. We ask all volunteers to please read
completely and thoroughly as many things are happening in a very
short timespan.
WE NEED FEEDBACK PLEASE on a number of items.
These are noted through the mailing.
. . . . .
We would like to invite those who are host(ess)ing activities to
do a brief write-up on them and post them in the DLV Discussion
Forum. We started this a few years back as a "What Is A/The"
series.
If you would like to write up a brief item on your activity or
activities, please do so.
. . . . .
Numbers game:
As of Tuesday morning we have 132 signed up to attend, which
includes 22 SOs. Using the formulae which proved accurate up
through 2011, the Magic Machine says that 111 of them will show.
This is not too bad for the end of January, and is typical of
what we saw in the years leading up to the peaks of attendance.
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JoAnn's Thoughts:
Yes, we are quickly advancing our schedule.
Our vendor / supporters--- I would hope we can include several vendor
days. By that I mean our volunteers have arranged to have the vendors
as the "Vendor of Day" will provide some specials for us and we feature
their services on the schedule. To do this we need a volunteer to
sponsor the vendor. What does that require? Arrange a day with some
special feature/ discount/ demonstration/ etc. . The volunteer needs to
be there only for the "special promotion" time frame.
Comments for the Good of the Order: There a couple of places in this
e-mail I have offered a comment for you all to consider. Please
consider them and place "your own twist" to making them what you think
best serves the event!!! We really need "in-fill" smaller group
activities.
Suggestions I have heard we still need to resolve and "come to
conclusion" about:
(1) A Treasure Hunt -- one night, two different nights, ???
(2) A Show -- major or "next tier"
(3) Recognition Lunch-- I offer to host at the Aristian and ask for a
volunteer with the "greet help". I suggest we should have both a
feedback and recognition elements at the luncheon
(4) Pawn Stars - We need someone to follow-up on Katie's concerns and
research if we would have acceptance at this venue.
(5) Marisa-- will she carry forward with the EHS Group going to the
Larry Flint venue
A Big Thanks to everyone "jumping on the wagon" here !!!
JoAnn
What happen, next ???
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Laundry list:
Shorter this week. Thanks go out to those who made it so! :)
The most unsettled item has to do with the logistics and timing
of Monday's Welcome evening, mostly timing and the fitting-in of
dining activities. Please see item below, we need feedback, and no,
by simply responding, you're not gonna get hoodwinked into
volunteering unless you specifically want to. :)
One of our biggest needs now is for various smaller dining and
miscellaneous activities, mostly on Sunday and Tuesday. If you
have not volunteered for anything yet, please consider doing
one of these. Activities such as this are very easy to do.
We also need to zero in on a plan for volunteer recognition. See
various items below.
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Commercial activities:
Studio Lites is set for Monday. For those in touch with other
vendors who want to sponsor open house sessions, please get with
the vendors and select a day and timeslot.
. . . . .
Volunteers needed:
We will be in need of somebody local (or at least with a fixed
local mailing address) to receive a few various items. These
will include some books being shipped either from Ginger or
directly from a donor, and perhaps a shipment of name tags. Do
we have any locals who would be willing to receive a few items?
We need a volunteer to take charge of (hostess) Religious services
at Metropolitan Community Church on Sunday. All that needs to be
done is to show up and welcome the others. No heavy lifting, no
cold calling.
If Pawn Stars is to stay on the schedule, someone else will need
to adopt it. Volunteers?
We'll want an assistant/understudy/backup for Laura for Trevi on
Thursday evening. See item below.
We'll need one more volunteer for the Limo Team. This is a good one
for someone who wants to help out but does not want to take the lead
on something.
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Going over the schedule:
Not all items are listed here, just those needing some attention.
The complete working schedule appears below.
Reviewing day by day, concentrating mostly on the evenings this
time around.
+Sunday, April 14:
+ 10:00am: Religious services (Metropolitan Community Church) - sv
If this is to stay on the schedule, we'll need someone to adopt it
and agree to be there to welcome the others. Low-maintenance, a good
one for a newer volunteer. No heavy lifting! :)
Now, for Sunday evening ...
Keeping with our "slow start" strategy, which has worked quite well
for the past three years, we won't have a big blow-out on Sunday
evening, but multiple dining and social options.
+ 6:00pm: Happy Hour options (various)
+ 6:00pm: Annie's choice (tbd) - ms
+ 7:00pm: Dining options (various)
+ 7:00pm: Annie's choice (tbd) - ms
I (Annie) will host(ess) one of the dining options. We will most
definitely need more options, small to medium size. I'm thinking
of actually doing a higher-end place for Sunday this year, but
this is not solid.
You can volunteer to host(ess) a dining or social option without
deciding on the specific venue. We can note it as your choice on
the working schedule until you decide.
After dinner is wide open! Begging to be filled. We should have
at least one relatively "safe" option and at least one more
mainstream options. These do not have to be anything fancy!
. . . . . . . . . .
+Monday, April 15:
+ 6:00pm: Happy Hour (Artisan) - ms
+ 7:30pm: Welcome Meet And Greet (Artisan) - ms
See separate item for Monday logistics and timing. We'll need to
agree on a strategy of dining and various later-evening things.
. . . . . . . . . .
+Tuesday, April 16:
Tuesday evening is evolving as the "anything can happen" night.
+ 6:00pm: Happy Hour Options (various)
+ 6:00pm: Annie's choice (tba) - ms
+ 7:00pm: Eating Out Night (various)
+ 7:00pm: Annie's choice (tbd) - ms
We'll need a few additional dining options on Tuesday evening.
These can be about anything. For a minimalist approach, simply
name a place and agree to be there to welcome those who show up.
Just do a count and take available tables. If you feel like
doing something a bit more involved, please do so. You can also
volunteer for "your choice" with a spacific venue to be decided
later.
+ 8:00pm: Mainstream-Alternative Night (various)
+ 9:00pm: Pub Crawl (tba) - sv
Nikki will not be doing the pub crawl this year, so I (Annie) will
take it. If we can time it right, we can terminate this at D&D/Krave
downtown.
Cami? Would this work with your plans for a D&D evening thing?
If someone wants to do a Fremont Street thing (*hint*) it could
also migrate down to D&D/Krave at the agreed-upon time.
A production show, particularly one that is on the high end which
will attract a smaller group, is a very good fit here.
Any evening touristy thing will work too. Eiffel/Strat tower, etc.
This evening is wide open for any more small-medium activities.
. . . . . . . . . .
+Wednesday, April 17:
Wednesday evening is anchored by PF Chang and EHM.
+ 5:30pm: PF Changs Dinner (PF Chang - Planet Hollywood) - ms
+ 8:00pm: Erotic Heritage Museum (Erotic Heritage Museum) - mv
This is not officially a single-track evening, but last year it
was due to the fact that nobody wanted to schedule anything up
against it.
It's open for a second-track if anyone wants to plan it.
Absinthe could fit in here, but it's probably the case that those
attracted to Absinthe would also be those attracted to EHM, so
that's probably not the best match for Wedmesday evening.
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+Thursday, April 18:
Thursday evening is anchored by Trevi and the Limo Tour, and with
the addition of the Quiet Evening, it can be considered mostly
solid. There is room for another supporting track of activities,
but as of this time, the need is greater on Sunday and Tuesday.
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+Friday, April 19:
Friday is close to solid! We'll be adding some makeover sessions
as soon as times are decided upon.
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Opening Monday evening:
Please read this item and comment. We need feedback please. Two
big burning questions (below) need to be answered.
. . . . .
Cynthia writes:
Congratulations everyone! I just got a lovely little call from Artisan
Events Manager, Dana Boyce, and she has informed me that they will be
expecting us on our scheduled days and evenings, with open arms; no strings
attached. Our beautiful, delicious Jello mold is ready to eat, with all the
mayonnaise you ever dreamed of. Your attendance is requested.
She has even offered to furnish us with a D.J. for Monday, but quite
honestly I'm scared to mess with this one, 'cause I don't know what type
of music we'd like, or even if we'd like any at all. So, I can't do any
more; take it as you find it. It is what it is, as they say - or what it
will be - ka serrah, serrah: that's French, right ?
My poor tired old feet just won't let me do any greeting at the door any
more, so we'll prolly need some volunteers, maybe three or four in one
hour shifts to work the door, if that's what you want. Greeting is an
awful lot of fun; I wish I was still up to it. Here we go again.
. . . . . . . . . . .
Thanks, Cynthia.
The good news is that you now have a volunteer assistant, who is
interested in concentrating on the hospitality angle. See below.
Let's discuss the logistics and timing.
*** Big Burning Question #1: Do we want a deejay? Comments, please!
Some history to help you decide, particularly for those who were
present in 2008-2009.
In 2008 we had our Welcome Celebration at the Blue Ox, which is
now closed. They had a deejay as a throw-in, and the intent was
to encourage our people to linger, and yes, consume more beverages.
The deejay did not begin until dinner was mostly complete and the
music volume was at first conducive to conversation. It grew louder
as the evening progressed. No significant complaints, if any.
In 2009 they again wanted to furnish a deejay, but with one fixed
charge per person which included the buffet dinner and the deejay
for entertainment, to which we said "thanks but no thanks" as we
knew that the charge "just to walk through the door" would kill
the turnout.
In 2012 we had our Welcome Celebration at Drink And Drag and yes,
they had a deejay. There were some complaints about the volume
of the music.
Over the past several years, as we noted in the last mailing, the
enjoyment scores, deejay or not, were quite consistent.
+2012: Welcome Celebration, Drink and Drag: 4.37 (56 responses)
+2011: Welcome Celebration, Artisan: 4.51 (78 responses)
+2010: Welcome Celebration, Firefly: 4.52 (67 responses)
+2009: Welcome Celebration, Blue Ox: 4.52 (57 responses)
+2008: Welcome Celebration, Blue Ox: 4.49 (53 responses)
We could note that the two years when a deejay was present (2008
and 2012) scored slightly lower within the cluster, but we don't
really know if the deejay/music was responsible for the slightly
lower ratings those years.
Comments on the deejay question, please. :)
. . . . .
*** Big Burning Question #2: What do we want to do about dinner
for Monday evening?
The restaurant at the Artisan will be open, of course, and we
can be very sure that it will be filled to capacity with our
people whether or not we announce it as a dining venue. We also
know from previous experience that seating and service will most
likely be very slow. They simply do not have the capacity to
handle such a large bolus of diners within a short timespan.
One obvious tactic is to do something like we did last year,
have several dining options, with Artisan being one of them.
JoAnn has suggested dining options after the main portion of
the Welcome Celebration. This would, however, force a semi-hard
stop or an early break-up of the crowd, and, of course that
dreaded "move" or actually several of them.
When planning things we do need to keep in mind the principles
of early assimilation and active inclusion. We don't want
ANYONE to be left out!!
Ideas for dining on Monday evening, please. :)
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Trevi:
Laura writes:
Hello ladies, I would very much love to volunteer to host Trevis this
year.
Please put me in for: Thursday night. Happy Hour and Dinner.
. . . . . . . . . .
Thanks Laura. :)
It's on the schedule.
To all, a few notes about this activity ...
The Trevi dinner has been one of the most consistently successful
recurring activities in our history. It consistently scores above
4.5 on the enjoyment scale. It's hardcore mainstream, but it does
offer a certain degree of comfort. It hits the sweet spot between
mainstream-ness (if that is a word) and comfort.
This is also a very good example of how the "baton has been passed
hand to hand", from Michelle to Ginger, and then from Ginger to
Laura. (Sorry if anyone's left out, these come from the schedule
notes over the past several years.
We are in need of someone to act as an assistant or understudy to
Laura. This is an excellent opportunity for a new volunteer to
"learn the ropes" about putting on one of our very successful
mid-size activities.
Thanks again for taking this on this year! :)
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Volunteers:
Katie writes:
I can help with the Limo Tour.
I can assist Bev with the Bahama breeze.
. . . . . . . . . .
Jill writes:
I would like to Volunteer to co-host the opening night celebration.
I enjoy greeting people. I had thought about doing the same for the
Sunday welcome to 1st attendees, but it is much earlier that I thought
it would be at 5 and am not sure I can get into my hotel room and get
dressed by that time. However, I am coming in on Sunday afternoon so
will be there on Monday already.
. . . . . . . . . .
Thanks, ladies.
Katie, you're down for Limo Tour and Bahama. Jull, you're down for
the Welcome Celebration, with emphasis on the hospitality/greeting
angle.
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Koffee Korner, Pawn Stars:
(Combined from two submissions)
Katie writes:
I can only do what I can do and if anyone would like to be there later
please forgive us early risers who may have already left so [ Please
keep 6:30 in as a very loose guideline for the starting time. I will
likely be there at around 6:30 AM and stay till after 7AM so whoever is
there at that time can take over the reins and say Hi to the multitudes
as they arrive later.
Last year Koffee Korner was not a resounding success by any stretch of
the imagination, Although we did have 3 in attendance and my day started
just the way I wanted it to. Then later around 7:45Am when I walked
past the Cyber Cafe This time without the benefit of my extensive
feminine wardrobe there were 3 more and an admirer so I knew at least
the venue had been right. I didn't expect a huge turnout anyway so I
wasn't disappointed.
The other following events I mentioned were intended to be ** play it by
ear events** and driving time to and from would have to be factored in.
Neither were a definite set in stone plan, I only wanted to put the
feelers out to see if anyone else was interested in a Varied yet
slightly structured morning game plan and if they were I would
volunteer to be the go to girl.
Is anyone interested in 1,2 or all three? Shopping at Ross could be
slotted at #2 and Pawn Stars later. I would rather not put the total
on the event calendar till' there is some interest. The Coffee morning
can stay as I will be there most days and I do think there is a need for
a morning marshaling and discussing of the day ahead place for those who
may be new and need to connect .I attended a day event last year that I
hadn't planned on just because it sounded like a good idea at the time
over coffee and had a great morning out with the group at The Glam'
Boutique. Hopefully this helps!
. . . . .
Katie continues:
Hi Gang.
I am having second thoughts and third ones too about Visiting the Pawn
Stars Store while on my DLV vacation.
After watching their show on TV a few more times I realized that the
people who run the place seem a tad macho and very redneck in their
approach so it is definitely not for me.
Should anyone else decide to run with this one please feel free to do so.
Sorry if this spoils anyone's plans but we didn't seem to have positive
response to it anyway.
. . . . . . . . . .
Annie responds:
Thanks, Katie. You're doing your fair share this year with the Koffee
Korner, Limo Tour, and Bahama Breeze, so don't be concerned about
dropping the Pawn Stars if you're not comfortable with it.
If anyone else wishes to pick this up, please let us know and we'll
get this back on the schedule.
We'll also remove the Ross activity unless you (or somebody else)
wants to solidify it.
. . . .
Now, shifting gears somewhat, and this is really not directed to
Katie in particular, but to all ...
Let's discuss "on the fly", "off-schedule", and "just a few of us"
activities! Let's quickly drop to the bottom line.
The bottom line is that all of these exclude those who may find
the activities to be of interest, whether it's by design or by
time, place, and circumstance, and we need to be as inclusive
and as welcoming as we can, particularly to those who are new,
and those who will not be with a close circle.
Please, ladies (and gentlemen), if you have an idea of something
that you and others would like to do, please pick a time to do it
and get it on the schedule so everyone who wants to do it will
know that it's happening. Let's not leave anybody out, please!
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Changs, EHM, Makeovers:
Sara writes:
P.F. Chang's is all but confirmed. I have our reservation pencilled
in and am awaiting the final word on whether EHM is happening (looks
like it is based on the working schedule published today).
Quick question, wasn't EHM a bit later last year? I remember having
plenty of time to wrap up at the restaurant and then go to our hotel
to change, then over to EHM. 5:30-7:30 is the current slot for P.F.
Chang's, might it be best to start EHM at 8:00 at the earliest?
>From there, I will also look to put together the Macy's Makeover
Experience again on Friday, late afternoon in advance of the Ending
Celebration.
The first year we did this in 2011 we had six participants. Last year
we more than doubled that number (I think we were pushing 15+ IIRC).
I will contact my peeps over there to ensure they want to do it again.
Finally, if more volunteers are needed to help with the Ending
Celebration at Bahama Breeze, please feel free to add me to the list.
Unsure exactly what I can do to help but I will assist in any way that I
am able.
. . . . . . . . . .
Thanks, Sara.
The timing of Wednesday evening is very much in pencil and can be
changed any way you want it. Since it looks like Wednesday will
have a strong two-part anchor track, those of you coordinating the
PF Chang Dinner and EHM please set the times that work for you and
any alternate-track activities will need to fit themselves in.
We have PF Changs set for 5:30 and Marisa has set the EHM start
to 8:00pm.
Do you want a Happy Hour (or Happy Half Hour) on the schedule prior
to PF Chang?
Please let us know the timing and details of the makeover sessions
as soon as you decide upon them.
As for Bahama Breeze, Katie spoke first so she gets the official
second chair on this. We'll put you down as a second assistant so
if you are needed, you will be used.
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High Tea and Gowf:
Marilyn writes:
Sorry for not responding earlier, but I wasn't sure if I would be able
to attend this year. Life gets in the way sometimes.
Anyhow, I'm pretty sure that I'll be there, so I'd like to coordinate
the High Tea for Friday at the Four Season's. I'll give them a call on
this Friday to reserve the time (shooting for 2PM).
I've been staying in touch with Danielle so she'll probably help me with
the High Tea and I'll help her with the Golf.
. . . . .
Danielle writes:
I got the contract for Desert Rose Golf, and we're a go. Just please
list it as 9am tee off. Below it says 9:30 am. Thanks.
I'll do advanced payment through Paypal again.
Also, I heard from Marilyn that she's willing to do High Tea again. I'm
willing to back her up.
. . . . . . . . . .
Thanks, ladies.
High Tea is on the schedule for 2:00pm.
We've adjusted the time of golf to 9:00pm. We recommend that you use
the "get there time" on the schedule, keeping in mind the propensity
of our people to run fashionably late. If you want to do any kind of
range session prior to tee-off, please let us know the time you want
people to arrive and we'll adjust the schedule. Also please let us
know the cost when you have it.
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Volunteer thoughts:
Cynthia writes:
Concerning the Thursday Volunteer Lunch: I did not discuss this with
Dana, but I can't forsee any problem with us dropping in for lunch at
noon like we did last year and the year before; I'm pretty sure they'll
be open for business. Joanne may want to give them a call and let them
know we'll be there. Or, I can give them a call, but I'd like to have
some attendance figures first.
. . . . .
Jill writes:
In reading the last mailing I had a thought about the Volunteer
appreciation in regards to certificates or recognition.
It seems to me to be a good idea to get together and have table groups
talk about DLV activities and brain storm.
However, the idea to recognize volunteers could happen at the Breeze
Celebration with everyone on Friday Night. In recognition instead of
wine, which some might not drink or a certificate (god know I have
plenty of those from different activities setting in a box),
Volunteers could be handed a flower during or before the meal time. That
way they can be recognized by those the volunteer for and most
volunteers should be there.
. . . . . . . . . .
Thanks Cynthia and Jill.
Let's discuss this.
*** We need feedback from all of you as to how you would feel
adequately recognized for your efforts, and how you would like
to recognize others.
Remember that ongoing recognition is one of our priorities for
this year's DLV! :)
Bahama Breeze can, if the circumstances are right, offer an
excellent venue for a recognition "program", however, unless
circumstances have chnged with the BB, we have no guarantee on
the big "Gazebo Room" and may not know if we will get it or not
until the day of the show.
*** Do you want to see the Volunteer Luncheon be group discussion
and brainstorming only, with the "recognition" being done at a
larger gathering? Comments please.
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EHM and Swap Meet:
Marisa writes:
Would the EHM event possibly work for a swap meet if that would be ok
with them? I'll be talking to them this weekend.
. . . . .
Marisa continues:
I met with Dr Victoria at the EHM last night and a night of sluts,
drinks, swap and ...conversation!? ..is being planned.
So far we can plan on starting at 8 with drinks, $10 admission, the
first floor and a swap meet in the loby if we would like to (the
bathrooms could be used for trying things on). After 8:30 we can go
upstairs when the yoga group ends. A tour may be available again also.
If it sounds ok to do, she would like to have some sort of a group
coversation about the CD experience for who ever would like to
participate.
She manages the VIP room at Larry Flint's (5-10 minutes away) and would
open it if at least 25 people want an after party. It's usually open
fri-su.
. . . . . . . . . .
Annie responds:
Thanks, Marisa.
"Sluts, Drinks, and Swap", is this the new title of the activity? :) :)
This (a combined swap meet) may just be an effective hook for keeping
the EHM reception fresh this year. It looks like this is shaping up
nicely. We will need to hype the Swap Meet thing in the mailings so
everyone will be thinking of items they wish to swap.
A roundtable discussion on individuals' experiences would also be a
plus.
I'm assuming what you refer to as "Larry Flynt's" is the Hustler Club.
If we do a Post-EHM gathering over there, what charges (other than
pay-by-the-drink and such) would be required? Any cover or room
charge?
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Quiet evening and Power Exchange:
Sarona writes:
Hello from Sarona. You have a nicely filled out schedule, as I can see.
I do expect to be in Las Vegas during DLV week, so perhaps I could have
a "quiet evening at home" as I have done in some of the past years.
However, I used up all of my timeshare points so won't be able to get
the 2 bedroom suite I've enjoyed in past years. On the other hand, I'm
now in a 2 bedroom apartment with my beloved husband Suzie, so maybe if
attendance is as small as most years, we could have people over to our
home.
Maybe Thursday night? 7pm-10pm?
also the "Power Exchange" is less than a mile away, so after 10pm, those
who are brave could head there together. myself, I would probably be
more ready for going to bed than going to the PE, but you never know
what everyone else might like to do.
what do you think?
. . . . . . . . . .
Thanks, Sarona.
Yes, the schedule is looking very good. We are ahead of where we
usually are in the yearly process.
A "Quiet Evening At Home" could be a "safe" and low-cost second
track to the Trevi and Limo Tour track on Thursday. We're assuming
a relaxed dress code and room for changing if needed. We'll pencil
this in for 7:00pm on Thursday. Please let us know if you want this
to be adjusted.
As for Power Exchange, we've never had this on the schedule for a
regular-open-hours evening activity. We had it once in the daytime
when the Boutique was open. It's been discussed, and not everyone
is in agreement as to whether or not it's appropriate to have on
our schedule. If you (or anyone) want to sponsor something at the
Power Exchange, let us know, and we'll let the ORG group decide
if it goes on the schedule. (Yeah, the "V-word".) :)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Charles and shooting:
Gina writes:
Charles is still on a back bar and he doesn't expect to see daylight for
quite a while. :-(
Shooting will be Thursday morning same place, instruction will be
available. (From me, weapons for instruction will be provided.)
Someone else is welcome to host the post limo bar crawl...
. . . . . . . . . .
Annie responds:
Too bad about Charles. :( Hopefully he will get beamed up to one
of the public bars before much longer. :(
I (Annie) will do the Non-Charles Bar again at the Cosmopolitan,
as that worked out quite nicely last year.
When you talk to Charles, please invite him (and Stacie) to the
Non-Charles Bar and to any other activities they might find of
interest. I'm thinking possibly EHM here, if they have not seen
it.
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Working schedule:
Diva Las Vegas schedule
Tentative and subject to change
All times Pacific Daylight Time
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Received on Tue Jan 29 2013 - 09:11:32 CST
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