[dlvorg] Beginning the DLV 2012 project ...

In this mailing:

Org List
Welcome
JoAnn's Words
Annie's thoughts
Things to come
Final summary of DLV 2011
Administrative Committee nominations
Our electorate
Administrivia
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Org List:

This is the DLV 2012 Organizational Mailing List (dlvorg_at_geekbabe.com)
Replies to this message will be forwarded to the DLVORG list and not
the DLV-Announce or DLV-Discuss list.
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Welcome:

This is the first of the "ORG" mailings for our project of planning
and implementing Diva Las Vegas 2012. For the balance of 2011, the
mailings will go out as needed, every 1-2 weeks, usually midweek,
more often when the need is there, and less frequently as we come
upon the holiday season.

JoAnn and Annie will moderate the mailings, all of you are encouraged
to actively participate in the discussion and planning.

For those who are new to the DLV volunteer scene, please feel free
to jump right in, add to the discussions, propose ideas for activities,
etc.

We try to make decisions by consensus, but if there's no consensus,
we make a motion and vote, using a kind of modified "Roberts"
on-line method. Those eligible to vote are those who are on record
as coordinating or assisting with at least one activity during the
last two DLVs. An updated list of those of voting status appears
below.

All of you here, regardless of voting status, may fully participate
in the discussions and are free to propose activities, raise or
second motions, etc., and, of course, volunteer for specific
functions. :)

One important thing to remember in the ORG group here is that it's
ok to agree to disagree. We do have quite a diverse group here,
representing all points on the TG spectrum and then some.
Differing views are encouraged, and playing devil's advocate is
cool. Just remember to respect each individual as a person and
their point of view as being valid from their perspective.

New and different ideas are always welcome. If you have something
in mind that you think DLV people would enjoy, put it on the table,
even if it's something really out in left field. As all of you
know, some of our activities are most certainly atypical for a
TG gathering.

In most all cases, those who volunteer to plan and implement a DLV
activity are the decision makers regarding that activity. Of course
the group as a whole has the final say on what activities will and
will not appear on the schedule. We work as a group to combine the
activities into the most effective format and schedule.

Please read the following items, think about them, and please don't
be shy about making your thoughts and feelings known.
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JoAnn's Words:

Here comes 2012 "rushing at us" which brings the challenge for
continued programming innovation--- a challenged that our Org Group
seems to enjoy and welcome.

The reason the Diva Week has continued to be better each year is the
open and supportive dialog for all ideas, and the willingness of current
and new volunteers to "think -- fun and new!" while getting consensus
as we move forward.

This is the formula of our success.

At the same time, the Org Group and our volunteers have not been
complacent about our success.

The journey we take over the next ten months when planning Diva can be
as enjoyable as the Diva Week.

Welcome and thanks so much for joining us on this Diva Las Vegas
journey... 2012!!

JoAnn
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Annie's thoughts:

I would like to welcome all who volunteered to be part of the
organization of DLV 2012! We have a number of new volunteers
this year, and I would encourage those of you who are new to
please let your thoughts be known.

Welcome back to returning volunteers. I'm personally very
excited about DLV 2012 and I'm hoping you will share my
enthusiasm. :) We also have a few volunteers who were not
with us in 2011. I'm hoping that you'll be able to make it
this coming year and that you will be active in the planning
of the event.

DLV 2012 will be the sixteenth annual event in our history!

We've been on a roll with two of our most successful events in
2010 and 2011! DLV 2010 was a hard act to follow, but we did it
very well, and the credit goes to each and every one of you who
did your part in making DLV 2011 the success it was.

Likewise, DLV 2011 is a hard act to follow, but I'm confident
that we will follow it well.

DLV 2011 was the smoothest-running DLV I remember, and it was
also one of the smoother ones to organize and plan. We did have
one challenge (facility closed at short notice) but we worked
through it quite painlessly.

Our strategy of dividing the six evenings into two for maximum
attendance activities, two for "anchor" activities with secondary
options, and two for multi-track smaller activities worked very
well.

Likewise, we had a full and rich set of daytime activities, more
than in most previous years.

Onward and upward, gang! :)
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Things to come:

We'll plan to concentrate on items of a strategic nature between
now and around the first of the year, switching to tactical mode
as the year 2011 winds down.

For the next month or so, between now and mid August, we'll be
doing any final summarization and analysis of the 2011 event,
a few housekeeping items, plus general-case brainstorming and
discussion on the 2012 event.

It's perfectly fine to discuss and propose activities, but we will
not begin planning the actual day to day schedule until around the
first of the year.

In mid August we'll open the floor for discussion of the dates
for DLV 2012, with discussion to continue through September if
necessary. We'll use the streamlined method we used last year
for the date selection process.

We'll plan to vote on the dates in early October.

After the dates are set, we'll discuss our hotel strategy for the
upcoming event.

Our actual program planning will begin toward the end of 2011.
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Final summary of DLV 2011:

Now is the time to wrap up DLV 2011 from an organizational
perspective.

Your input (yes, YOURS) is encouraged! Input from new volunteers
who did not participate in the organizing of DLV 2011 is quite
appropriate.

Overall, DLV 2011 was one of the most successful events we've
had. It was highly rated and ran smoothly.

>From a personal observation, the degree of actual participation
in our activities was the highest ever.

The enthusiasm of the volunteer force, particularly that of the
newer volunteers was exceptional!

Our schedule was well-balanced. Good mix for both daytime and
evening.

Hitting some high spots here ...

Our two large gatherings, Welcome Celebration at Artisan and the
Farewell Bash at Bahama Breeze were exceptional! The memories of
these will be the expectations of those who return in 2012.

Our two "anchor" featured mid-scale activities, the Limo Tour and
the Erotic Heritage Museum came off very well and were rated very
highly, despite a few complaints about it being cool and breezy
during the Limo Tour.

Margaritaville on Sunday, Chapala's on Tuesday, PF Changs on
Wednesday, and Trevi on Thursday all garnered solid double digit
headcounts and high ratings, giving us four very strong dining
options covering all of the evenings not reserved for maximum-
attendance functions.

We had an unusually strong slate of daytime activities this
year, including Shiloh Horse Rescue, Neon Boneyard, Madame
Tussaud's, and, of course, Golf and Firearms, two very high
interest recurring activities.

Please don't feel offended if your favorite activity was not
mentioned here. Only a very few did not meet expectations this
year.

Overall, this was a very well-rounded and well-balanced slate of
activities this year! Big thanks again to all who made these
possible! :)

No restroom incidents! :) (Thanks!) :)

Now, touching on a few low spots ...

There were a few activities, not many, but enough to generate
some definite disappointment, which did not come off as they
were planned. One was a technical issue regarding equipment
capability, another was due to the fact that nobody participating
had a vehicle. Air tours had to be cancelled due to a mechanical
issue.

A couple activities, not many though, had disappointingly low
turnouts. One activity (FSE) was thought to have a low turnout
but had a good number of survey responses.

The group photo did not happen. Judged to be impractical as
planned.

We will touch on our one dress issue as we plan for 2012, but
not to the degree that we'll let it consume all of the oxygen
in the earth's atmosphere!

There were a few minor logistical issues, many of which have
various solutions in the works.

Any DLV 2011 summary comments, anyone?
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Administrative Committee nominations:

A vacancy to fill ...

The "odd year" at-large Administrative Committee seat,
currently held by Kimberly Kael, expires this summer. We
need to hold an election to fill that seat.

For those who are unfamiliar with the Administrative
Committee, it's a group of DLVers responsible for the
non-activity DLV goings-on. Further information on the
Administrative Committee appears in the "Administrivia"
section of our web site. Surf here:

http://www.geekbabe.com/dlv/administ/admcom.html

We would like to open the floor for nominations for this
vacant seat. If you know of someone who you think would
be a good candidate for this position, please send in
a nomination.

Self-nominations are quite appropriate, even encouraged.

The one requirement for the Administrative Committee is
that candidates be active volunteers of voting status,
which means they must be on record for coordinating at
least one activity over the past two annual DLV events.

If you would like to nominate someone (self-nominations
are cool) for the Administrative Committee, please reply
to this mailing and say so.
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Our electorate:

All, please look over this list carefully, particularly if you
coordinated or assisted with a DLV activity in 2010 or 2011.
This is the "official" list of those who are of voting status
for the DLV 2012 year, and consists of those who coordinated or
assisted with at least one DLV activity in 2010 or 2011.

If you think you should be on this list and are not, please let
us know, the sooner the better.

Alanna
Amy
Ann E ("Other Annie")
Annie R
Bev
Beverly W
Bob
Crystal
Cynthia P
Danielle
Darlene
Delaney
Dennis
Densie
Edy
Eileen
Gabi
Gina
Ginger
Holli
Holly
Jane
Jill
JoAnn
Katie
Kimberly Kael
Laura T
Marcia
Mardi
Marilyn
Marisa
Mary Beth
Mindy
Nikki
Nora
Norma
Rosada
Sabrina
Sara
Sarah
Sarona
Susan R
Suzane
Tony
Tracy
Vanessa
Vivian C
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Administrivia:

This is the Diva Las Vegas 2012 organizational list.

This mailing was addressed to: dmr_at_geekbabe.com

One address for all items regarding this list, additions, removals,
changes, submissions, questions, etc.:

dlvorg_at_geekbabe.com <--- NOTE: all lower case

Diva Las Vegas 2012
Dates to be announced autumn of 2011
Las Vegas, Nevada, USA

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Received on Tue Jul 19 2011 - 07:29:09 CDT