From: Diva Las Vegas organizers (dlvorg@geekbabe.com)
Date: Wed Jul 02 2008 - 07:30:19 CDT
In this mailing:
Org List
Votes coming up
Murder Mystery Dinner Theater
Comments on activities
Administrivia
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Org List:
This is the DLV 2009 Organizational Mailing List (dlvorg@geekbabe.com)
Replies to this message will be forwarded to the DLVORG list and not
the DLV-Announce or DLV-Discuss list.
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Votes coming up:
There has been no further discussion on either the dates or the
Administrative Committee motion for one list cycle. It's time
to vote.
There will be two special "ballot" e-mails sent out to all who are
of voting status (on record for coordinating or assisting with at
least one DLV activity in 2008 or 2007) shortly. If you think you
should be of voting status and do not receive two "ballots" within
the next 24 hours, please write in and say so.
Polls will remain open until no votes are received for a 48 hour
period.
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Murder Mystery Dinner Theater:
Holly writes:
>>This is one of the most unique proposals I've heard throughout
>>the years of DLV!
>Thank-you!
>>When you say 15-20 participants, how flexible are these numbers,
>>both in the long and the short term? I'm just thinking of the
>>real-world headcounting issues that we see in DLV. Do these
>There are two versions of the game availabe; one for 10-15
>female players and 0-5 male players or 15-20 female players
>and 0-5 male players.
>I would need to know about a month in advance of the event so
>that I can oefer the proper version. Just my thought here, but
>since this would be a first time event, maybe we should be
>conservative and go with the 10-15 player version.
A month in advance may be unrealistic, unfortunately.
We usually start our activity sign-up around April 1, and the
responses (and changes/updates) come in until we cut them off
during the week prior to DLV.
>Of course we could delay making that call and see what the
>response is once it is announced (assuming the org group agrees
>to put this event on the agenda).
As the sign-ups come in, we can usually get a good idea of
what the final headcount is. We should have an idea within
a week or so after activity sign-up starts.
With a minimum of 10, I'm fairly confident that you will get
at least that many sign-ups, particularly if it's on one of our
multi-track evenings with no "big gun" killer activity up
against it.
>It will be necessary for people to commit in advance...
>materials need to be distributed prior to the event
>(invitations, a promotional piece giving an overview of the
>party, and a character sheet) and if we are going to include
>dinner we will need a headcount for that as well.
This will probably require some additional coordination in
addition to simply checking "Yes" on a sign-up screen.
What I'm thinking of is something like sending the e-mail
addresses of those who sign up for it to you, and then you
would do the correspondence and character assignment and such.
I would suggest that you "overbook" liberally, with a few
"understudy" positions, since fall-out for both showing up
for DLV as a whole, and showing up for an activity, has
always been significant, as is the case for all TG events.
>In both versions the male characters are optional so 10 players
>would be the minimum for the one version and 15 for the other
>version. There is no real preparation that the players need
>to do in advance other than what would be the best thing to
>wear based on their character discription.
>>As to venue, I agree that Blyss would have been close to ideal.
>>Moot point now. Escape Lounge comes to mind, but they don't
>>serve food.
>Is an outside caterer an option?
Yes, and also see Mindy's suggestion below.
>Whatever the venue is, I think it would be fun to have a
>preplanned menu... finger sandwhiches, vegetable tray, salads,
>things beauty pagent queens who are mindful of their figures
>would eat! Of course, that is not to say that some food couldn't
>be "smuggled in" for a more satisfying meal.
>I'd also like to prepare some "goodie bags" for everyone
>participating in the game, lotions, fragrences, hair accessories,
>and so forth. This stuff could be obtained in the sample bins of
>some pharmacies or maybe even be donated by some of our vendors.
>I mentioned Alexis Park in my original post... does this sound
>like a possibility to anyone?
I'm sure that Alexis Park would love to sell you a room for this,
for three-figures, just for the room. :)
I think that if you look around, you're likely to find a place
that will let you do this in exchange for the bar/food business.
>I'd like to hear discusion on the pros and cons of event
>prepayment. I'm more than happy to pick up the cost of the
>game, but meals, goodie bags, decorations, etc. are going to
>need to be accounted for somehow.
Let's see here ... pros and cons on prepayment. :)
Pros: One big one, you don't take a bath, financially! Also, it
does encourage those who signed up to show up and participate,
but it does not guarantee it.
Cons: One big one, our people absolutely **HATE** it! The rate
of follow-through for snailmail prepayment is abysmally low,
even from those who are enthusiastic at first. Payment by
credit card or service (such as Paypal) is more consistent,
but there's still a fall-out when it comes to actually paying.
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Comments on activities:
There's been traffic on the Discussion Forum about the Jam
Session and the Costume Party.
It appears like Susan will be taking the lead on the Jam Session
again.
No committed volunteers (that I have on record, anyway) for the
Costume Party. Costume Party fans, time to raise some hands!
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Mindy writes:
>There was a comment about the format of the golf tournament.
>I don't have any objection to changing to a scramble or some
>other format. This has been tossed out for discussion several
>times in the past and the only feedback has been to keep it
>the same.
>This has been one person but there has been no vocal support
>for a change. Lets put it out there again for discussion.
>If we get support for a change I will make it happen.
>Also the comment on the prize stucture. Should be add a few
>dollers to the already low cost to support a prize system.
>Again it can go out for discussion.
Thanks, Mindy.
We'll put both questions out for discussion in our next general
mailing, which will go out right after our date vote is final.
. . .
>The idea of a murder mystery is great.
>Don't put me down to work on it but I do suggest whoever wants to
>do it look into the Artisan. They used to do that there in the
>past so they may be willing to help if we have a group comming.
Holly (and all), if you don't know what/where the Artisan is,
it's a smaller hotel right by the junction of Sahara Avenue and
route 15. It's GLBT-friendly and has been on our Big List for
some time now.
Only issue with the place that I'm aware of is that it's a bit
tricky to get to.
. . .
>Costume party. Could be incorperated into the pity party.
>Replace or augment the drag show.
There ya go, costume party fans. You might want to coordinate
this with Mindy if you want to roll this into the Pity Party.
>Just some ideas.
Thanks again, Mindy. :)
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Norma writes:
>Being a full-time girl, I run around town dressed casually for
>the most part.
>But I do own a number of very nice "dress-up" outfits, which I
>love to wear to appropriate events, such as the San Diego Book
>Awards celebration, and when I am invited to give an address.
>Stuff like that.
>At DLV I like to look my best.
>Upscale DLV activities are very nice for this. As an example,
>the English High Tea was quite a pleasure. I actually wore
>seamed stockings!
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Administrivia:
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