From: Annie (annie@geekbabe.com)
Date: Sun May 30 2004 - 15:26:06 CDT
In this mailing:
Org List
Thanks again, gang
Golf and assistance
Bowling payment
Administrivia
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Org List:
This is the DLV 2004 Organizational Mailing List (dlvorg@geekbabe.com)
Replies to this message will be forwarded to the DLVORG list and not
the DLV-Announce or DLV-Discuss list.
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Thanks again, gang:
This will most likely be the last mailing to the 2004 ORG group.
Within the next week or so we will be switching to the org05 list, but
this will be totally transparent for most of you. This will include the
new volunteers we picked up over DLV 2004.
Included in this mailing are some more comments. Please feel free to
respond if you like. We can either send out another mailing to the org04
list if there's enough traffic, or let all responses carry over to the
org05 list.
Anyway, thanks again to all for the hard work in planning a very
highly-rated DLV and one that was not only enjoyed and rated very
highly, but one that was totally incident free!
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Golf and assistance:
Billie Lee writes:
>Mindy, we'll all keep our fingers crossed (after having a pretty shade
>of polish on our nails) for your upcoming challenges. I will be ready
>to help on the golf portion of DLV whenever you want and doing whatever
>you want.
Thanks, Billie. :)
We'll get this on the soon-to-be-started DLV 2005 activity database.
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Bowling payment:
Anya writes:
>>re the situation with michelle.. i think a note sent to those who didnt
>>show or cancle would be the best approach.. i'm sorry she took a bath
>>and i think a 1st discrete approach would be best.. i didnt sign up for
>>golf {note, I assume you mean bowling} but the next time i see her at
>>one or our bar events i will buy her a drink.
>Discretion is wise. You can always draw more flies with honey than
>vinegar.
>>I agree that we should let Michelle decide on pursuing those that
>>signed up and never showed up. Those who signed up had ample warning,
>>notification, and time to cancel.
>It is her decision. I have no power in that matter.
>>For this year's bowling, yes, it should be Michelle's call. However, I
>>think it's good to get some thoughts and discussion on the subject.
>Very true. There must be a reasoned conversation.
>>For these people, if reminded of their mistake or forgetfullness, I'm
>>sure most, if not all, are honestly willing to pay, and will pay
>>Michelle back at some time or another.
>I feel confident that Michelle will get her money in full, with plenty
>of patience.
>>Its those that DON"T I'm concerned about.
>I think unconcerned people are an extreme rarity at DLV.
>>Is this problem big enough to be formally dealt with?
>I hope not.
>>>This will deal with money and holding money. Who would be willing to do
>>>all the work? The planner who lost money? Do they mail a cerified money
>>>order to the planner? It still doesn't ensure payment from those that
>>>should pay.
>The desire to pay must come from conviction of the heart, mixed with
>patience.
>>I don't want to open the can of worms WRT a pooled fund, and I
>>certainly don't want to be responsible for collecting and disbursing.
>I don't blame you.
>>In our model for DLV, whether or not it's stated on paper, each
>>activity is a stand-alone autonomous entity and is self-funding. The
>>only way for somebody to pay under this model is directly to the
>>organizer who lost the $$$$$.
>Such is true.
>>>If such event occurs and if its not on the last day of DLV, payment
>>>from those that didn't show up can be pursued at later dlv events if
>>>those non-paying people attend other events. Again, no assurance they
>>>will pay or show up.
>There is no assurance. Best to have money in hand before the event.
>>>This means an enforcer type person/group?
>This is a really bad idea. We don't need to get involved with the
>complexties of debt collections. It's a great way to ruin freindships
>and create ill will.
>>>Make all activities that involves any type of cost to the planner, a
>>>automatic pre-payment activity, where money is to be received before
>>>the event occurs. This seems to work the best, and minimizes the loss.
>I think this is a really good idea. Money to pay a venue should not be
>paid by an activity coordinator out of their own pocket. First the
>payments should be collected from the participants, and then that
>money is forwarded to the vendor. If a participant doesn't make it,
>then the participant bears the burden.
>>I tend to abhor any one-size-fits-all solutions which are intended to
>>cover a problem set of indeterminate size. Yes, there are cases where
>>prepayment is the best option.
>I would think prepayment should be the only option. We are not in the
>banking business.
>>I would prefer that it be up to each activity coordinator to decide if
>>prepayment is required.
>Such is a worthy opinion to consider, but in that case the activity
>coordinator should assume total financial responsibility for the success
>or failure of the event.
>>>I would NOT like to see DLV become an event where the majority of the
>>>time, ATTENDEES WHO PLAN TO ATTEND an event, take advantage of planners
>>>good will of their pre-payment for them, and then DON"T show up NOR pay
>>>them back. ... and DLV is all smiles, and says 'Thats ok, we forgive
>>>you and you don't have to pay, but if you want to you can." ... which
>>>results in the planner taking the monetary losses.
>To avoid this problem in the future, only prepayment should be used.
>>>I'm more concerned that this may scare away those that want to plan
>>>activites, but don't get involved in planning because they; don't want
>>>to be / or have already experienced being, left holding the bill for
>>>those that don't show.
>If you hold only to the principle of prepayment, then money should not
>be a problem.
>>>Yes, that PJ party is a excellent example.
>>>I don't want to see this type of ending of any planned activity to
>>>happen to anyone.
>We may need to go to a situation where money is only exchanged between
>individual participants and the vendors. It could mean that each person
>who attends a group meal pays their check directly to the server.
>>>I have developed friendships with many of the planners who have
>>>graciously taken large and small losses in the past. I can sympathise
>>>with their hurt of monetary loss, and am so amazed and impressed when
>>>they quietly move on and still cheerfully plan for future events for
>>>DLV.
>Such is the greatness of forgiveness and unselfishness.
>>>We have some really great people / planners in our group. They should
>>>be congratulated for not only the time and effort in planning and
>>>having an activity, but also taking the monetary loss!!!!
>Amen.
>>>Forgiveness is a good thing, forget ... no. I don't think many of us
>>>are rich enough to write off any expense due to other's irresponsiblity
>>>in not paying what is due, no matter how small the cost was. Moreso if
>>>it happens repeatedly to the same people.
>No one should have to write anything off. Again prepayment is the best
>way to insulate against loss.
>>>The idea of holding attendence registration of future DLV is a good
>>>idea, but those individuals may simply decide not to attend dlv, or
>>>will never openly admit or willingly pay what they owe. The money may
>>>never be collected. BUT... By doing nothing, are we opening
>>>ourselves to more abuse of this nature?
>don't think so. I can't stress it enough. PREPAY.
>>Just some thoughts...
>We may need a hard and fast prepayment no debt rule. We cannot get into
>the business of creating debts.
>>We had two cases of concern this year, where an organizer could have
>>potentially taken a three-figure bath, those being the Hard Rock
>>Dinner and the High Tea. Both required a prepayment, but it was
>>realistic and convenient, and could be done in person at DLV. I didn't
>>hear any griping about prepayment for either.
>I was perfectly willing to prepay and it was handled well.
>>In two cases which contrasted with the above, Carluccio's dinner and
>>the Garden Party, prepayment was not required, and both were well
>>enough attended that nobody fell short.
>My understanding was that Carluccios did not require any money upfront,
>so there was no exposure.
>>I think we need to look at each activity individually and identify a
>>potential bath before it can happen.
>Absolutely.
>Sincerely and now off my tall soapbox, ANYA, here in Las Vegas.
Let's continue this discussion on the new ORG list as we get closer to
planning the activities for DLV 2005.
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Administrivia:
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