From: Annie (annie@geekbabe.com)
Date: Fri May 21 2004 - 13:32:50 CDT
In this mailing:
Org List
Moving forward
Show
Bowling To pay or not to pay! lol
Summary comments
Issues
Dance night
Administrivia
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Org List:
This is the DLV 2004 Organizational Mailing List (dlvorg@geekbabe.com)
Replies to this message will be forwarded to the DLVORG list and not
the DLV-Announce or DLV-Discuss list.
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Moving forward:
One note to everybody. There's no reason to take any of these
discussions personally or too seriously. Compared to last year,
our rough spots this year were very minor.
If all of us agreed on everything, DLV would be very boring. :)
There's absolutely nothing, nothing this year that marks DLV 2004 as
anything but a total success! I don't see any contentious issues arising
this year. It will be nice to be able to follow up DLV 2004 and get on
with the planning of DLV 2005 without the distractions we had last year.
. . .
We do want to wrap up all of the follow-up items within the next week
or so, as the Call For Volunteers will be going out shortly and we will
transition to the '05 ORG list toward the end of this month. (This will
be totally transparent to most of you.)
If there's any unfinished ORG business for 2004, please get it on the
floor now.
Again, thanks to everybody who did what they did to make DLV 2004 what
it was. Consensus is very clear that this was the best DLV in recent
years and everybody shares the credit for it! :)
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Show:
Aiko writes:
>>However, the way I understand it, the show was "V" and not "O", but it
>>did absorb some of the acts from "O" in the new "V" format. :)
>>Aiko, am I correct on this? At least my ticket said
>>"V" and not "O".
>The original show was for "V", then we received tickets for Ovation,
>then at the last minute, they changed seats on us when the tickets then
>changed back to "V". So, the show that we ended up seeing was "V".
Thanks for the clarification. :) And, I know I've added to the confusion
by referring to Ovation as "O", which is the name of a show which is
running at the Bellagio. :)
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Bowling To pay or not to pay! lol:
Michelle (NV) writes:
>It would be nice to get my money back. Its only 8 dollars a person for
>3 people- i dont remember who they were- i lost my list.
>One person JB canceled and gave me coupons to cover for his/her part in
>the incident.
One other, who is on this list, has volunteered to make restitution.
If you will get me a snailmail address, I'll get a note out to the
other two explaining that their payment will be appreciated.
>I really dont believe that there is too many of the girls out there who
>would have a hard time sending a check or money order to me. I think
>anyoine who knows me knows im trustworthy and a money order is a vwery
>annonomous way to send money. My total loss was $40 dollars, not a big
>deal, but if there are those that would like to help me out id
>appreciate it.
>I do believe its important to stand up for thosre that lose money, Anya
>and if thats the low road and you dont want to be associated with it
>then id hate to lose you. Hiowever, I learned a painful lesson last
>year that even friends and roomates can do you wrong when it comes to
>money. So i dont think it can or should be ignored.
>(Steps off her soapbox)
I went back again and reviewed the verbiage on the web sign-up form and
on the itinerary, and it was very clear that the bowling sign-up was a
reservation and payment was expected.
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Summary comments:
Mindy writes:
>re the situation with michelle.. i think a note sent to those who didnt
>show or cancle would be the best approach.. i'm sorry she took a bath
>and i think a 1st discrete approach would be best.. i didnt sign up for
>golf {note, I assume you mean bowling} but the next time i see her at
>one or our bar events i will buy her a drink.
I'm sure she will appreciate that. :)
>on the health side i got the official word today i have Multiple
>sclerosis. current plan is to get me a consult at UCLA medical center
>or the mayo clinic.. glad to have an agressive doc.. he has a sick sense
>of humor, told me when the time comes i will be very stylish in my pink
>wheel chair *LOL*.
Sorry to hear that, Mindy. Please continue to take care of yourself
and follow the doctors' instructions. Both Mayo and UCLA have very
good reputations, so you're in good hands. Please don't fall in the
trap of the many quacks out there who claim to have quick cures.
>regarding the parties at the house.. if things had gone diff with the
>doc i would of considered keeping the house one more year but he
>advises getting into a one story low maint situation within the next
>few months.. good news is we have our eye on a sr modular development
>with a nice party room and great garden area we can use for the
>parties.. no way i am gonna hide and i pay fees i get to hold parties
>just like any other resident..
In an off-line conversation it was mentioned that knowing you, you will
probably invite the entire development to the DLV activities. :)
>pity party, garden party, and high tea will be held as in the past.. i
>will also take care of the golf for 2005.. i would like to have an
>understudy who would be willing to take care of golf in 2006.
Billie Lee has been standing by to assist for a few years, once when
you had scheduling problems and this year when you warned us you might
need help. I can't speak for her, but I'm sure she would agree to help
out. Billie?
>there is
>some question as to my physical ability to play golf much longer.. i
>have run the golf for a while and want to see it go on each year so no
>matter my situation i will run golf and would like to train somebody to
>pick up for me in the future.
Please think positive. Many cases of MS are, from what I know, quite
episodic in nature, so you quite possibly have quite a few games left in
you. :)
>anyway again.. this was the best diva yet and i have been to a few
>*LOL*
Oh yes, this year went very well, in attendance, in enthusiasm, and
in the lack of any significant incidents. I have to agree that it was
one of the best, if not *the* best one so far.
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Issues:
Yvonne writes:
>I'm glad we can agree to disagree in this group, and this group is open
>to differences of opinion.
This group here (ORG) is extremely diverse. There's bound to be quite
a bit of disagreement on many issues. I see the diversity, however, as
one of our strongest points.
>I agree that we should let Michelle decide on pursuing those that
>signed up and never showed up. Those who signed up had ample warning,
>notification, and time to cancel.
For this year's bowling, yes, it should be Michelle's call. However, I
think it's good to get some thoughts and discussion on the subject.
>Yes, there are those that:
>1. honestly don't make it to activities due to lack of sleep or
>tiredness from prev activities
>2. honestly forgot about it and till today can't remember
>3. honestly wasn't able to make it, due to some un-forseen situation
>For these people, if reminded of their mistake or forgetfullness, I'm
>sure most, if not all, are honestly willing to pay, and will pay
>Michelle back at some time or another.
>Its those that DON"T I'm concerned about.
>Is this problem big enough to be formally dealt with?
IMAO, it was not as much of a problem as it was in the past, but we do
need to shift the responsibility for the no-shows onto the people who
do not show (for whatever reason) and take it off of those who have
volunteered to put their effort and their money into making DLV happen.
>One suggestion:
>Is that we should provide a way for those who owe monies, to be able to
>pay the activity planner after the event or after DLV has occured, IF
>the planner agrees.... and also for others that didn't sign up or had
>paid for the event, who are ALSO kind enough to willingly give money to
>help recover the loss of that planner.
They are able to pay after the fact. We will be sending a note to those
who have not agreed to pay (one was a total no-show, the other was a
no-show for the activity) and give them the opportunity to send it in.
>The bad side to this suggestion:
>This will deal with money and holding money. Who would be willing to do
>all the work? The planner who lost money? Do they mail a cerified money
>order to the planner? It still doesn't ensure payment from those that
>should pay.
I don't want to open the can of worms WRT a pooled fund, and I certainly
don't want to be responsible for collecting and disbursing.
In our model for DLV, whether or not it's stated on paper, each activity
is a stand-alone autonomous entity and is self-funding. The only way for
somebody to pay under this model is directly to the organizer who lost
the $$$$$.
>Another suggestion:
>If such event occurs and if its not on the last day of DLV, payment
>from those that didn't show up can be pursued at later dlv events if
>those non-paying people attend other events. Again, no assurance they
>will pay or show up.
>This means an enforcer type person/group?
>Another suggestion:
>Make all activities that involves any type of cost to the planner, a
>automatic pre-payment activity, where money is to be received before
>the event occurs. This seems to work the best, and minimizes the loss.
I tend to abhor any one-size-fits-all solutions which are intended to
cover a problem set of indeterminate size. Yes, there are cases where
prepayment is the best option.
I would prefer that it be up to each activity coordinator to decide if
prepayment is required.
>Observations:
>I would NOT like to see DLV become an event where the majority of the
>time, ATTENDEES WHO PLAN TO ATTEND an event, take advantage of planners
>good will of their pre-payment for them, and then DON"T show up NOR pay
>them back. ... and DLV is all smiles, and says 'Thats ok, we forgive
>you and you don't have to pay, but if you want to you can." ... which
>results in the planner taking the monetary losses.
>I'm more concerned that this may scare away those that want to plan
>activites, but don't get involved in planning because they; don't want
>to be / or have already experienced being, left holding the bill for
>those that don't show.
>Yes, that PJ party is a excellent example.
>I don't want to see this type of ending of any planned activity to
>happen to anyone.
>I have developed friendships with many of the planners who have
>graciously taken large and small losses in the past. I can sympathise
>with their hurt of monetary loss, and am so amazed and impressed when
>they quietly move on and still cheerfully plan for future events for
>DLV.
>We have some really great people / planners in our group. They should
>be congratulated for not only the time and effort in planning and
>having an activity, but also taking the monetary loss!!!!
>Forgiveness is a good thing, forget ... no. I don't think many of us
>are rich enough to write off any expense due to other's irresponsiblity
>in not paying what is due, no matter how small the cost was. Moreso if
>it happens repeatedly to the same people.
>The idea of holding attendence registration of future DLV is a good
>idea, but those individuals may simply decide not to attend dlv, or
>will never openly admit or willingly pay what they owe. The money may
>never be collected.
>BUT... By doing nothing, are we opening ourselves to more abuse of this
>nature?
>Just some thoughts...
Thanks, Yvonne.
I don't think the answer is to make any hard/fast rules of payment and
collection, but to make everybody aware that when they no-show/pay that
they cost somebody else some real money.
We had two cases of concern this year, where an organizer could have
potentially taken a three-figure bath, those being the Hard Rock Dinner
and the High Tea. Both required a prepayment, but it was realistic and
convenient, and could be done in person at DLV. I didn't hear any
griping about prepayment for either.
In two cases which contrasted with the above, Carluccio's dinner and the
Garden Party, prepayment was not required, and both were well enough
attended that nobody fell short.
I think we need to look at each activity individually and identify a
potential bath before it can happen.
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Dance night:
Jenni writes:
>Just a quick note on the Friday night dance at Gypsies. We had a turn
>out of about 25 beautiful ladies and to be honest, I thought it was
>going to be a bit of a bust. But somehow our girls could follow
>directions and make the scene.
>The ten dollar admission was a bit steep but the people at Gypsies were
>kind and courteous asking if we might like to expand our activity with
>them next year by creating a welcome sign to acknowledge our Diva
>Group. Our girls seem to enjoy themselves and many of our little
>sisters got up and shook their booties. It was great to see our ladies
>have fun.
I didn't go, but from what I could tell from those who were heading that
way, the group seemed to be enthusiastic. Although it's much too early
to say what the final numbers will be, the first several survey
responses have rated this quite highly. Since you had a good plan, stuck
to it, and got a critical mass of people, they had a very good time.
Thanks again for taking this one on. I know Tina will be proud of you. :)
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Administrivia:
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