In this mailing:
Org List
Welcome volunteers
In the near future
A quick note about terminology
Who's in charge here
OrgChat Discussion Forum
Our electorate
Administrivia
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Org List:
This is the DLV 2017 Organizational Mailing List (dlvorg_at_geekbabe.com)
Replies to this message will be forwarded to the DLVORG list and not
the DLV-Announce or DLV-Discuss list.
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Welcome volunteers:
This is the "kick-off" mailing to volunteers for the 2016-2017 DLV year,
which will include our annual event next spring.
You can expect the regular mailings on this list to come out every 1-2
weeks as needed, with more frequent mailings occurring just before the
2017 event and as major milestones are approaching.
If you do not wish to receive these mailings, please see the unsubscribe
information at the end of each mailing.
Annie and JoAnn will edit and moderate this list.
Everyone on this list is welcome and encouraged to contribute,
particularly as topics which need to be decided upon are raised.
During the remainder of 2016 we'll mainly be concentrating on items
which are strategic in nature and those which should be painted in broad
strokes so to speak. Around the new year we'll segue into tactical mode
and fill in the details.
. . . . . . . . . .
We would like to offer a special welcome to new volunteers and to those
volunteers who have returned, after not being active for a while.
Welcome!
We are looking forward to your input and participation in the planning of
our 2017 event!
The floor is open for your input.
Please do not be shy. :)
And, if you're itching to get into things but do not currently have any
ideas of what to do, stick around, we'll be bringing up may ideas which
will need volunteers to make them happen. :)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
In the near future:
Our "jobs" in the immediate and near future include the following items.
Please feel free to comment on any of these either here or on the new
OrgChat Discussion Forum (see below).
If anyone has any other items of importance which we, the volunteers,
should handle, now is the time to bring these up.
. . . . . . . . . .
* Any further summarizing, rehashing, analysis, etc. of the 2016 event.
. . . . .
* Review and discussion of DLV 2016 attendee survey. The results are on
line at the following two URLs:
http://www.geekbabe.com/dlv/mydlv/mainforum/viewtopic.php?f=2&t=3436
http://www.geekbabe.com/dlv/mydlv/mainforum/viewtopic.php?f=2&t=3438
Some discussion appears in the DLV Discussion Forum. Please feel free to
comment on existing talking points or introduce new ones.
. . . . .
* The overall topic of hospitality, inclusion, and level of
participation needs to be put on the front burner, as in now. Although
we sincerely try to be more welcoming and inclusive, one of our major
issues is that we continue to receive reports of people feeling left
out!
. . . . .
* The election of the "even year" Admin Committee representative.
Gina's term expires at the end of this month and the position will be
open. Gina is welcome to run for re-election. Anyone else of voting
status (see below) is also eligible to run and the floor is open for
nominations.
Self-nomination is appropriate.
To nominate someone (including yourself) for this position, simply reply
to this mailing with words to the effect of "I nominate So-And-So for
Admin Committee."
. . . . .
* Roll-out of the DLV 2016 follow-up web pages.
This is in progress as of this time. Target date is sometime in August.
Again this year we received over 2000 submitted photos. 71 removal
requests were processed, and 403 "likes" were recorded.
. . . . .
* Discussion on various raised topics.
Age of our attendees is one of them, as well as a few related items. We
will begin this very shortly.
A related topic is possibly other under-served groups, such as SOs,
overseas/international attendees, and any others.
Another big one that we will be raising shortly is better recognition
for our volunteers! This includes you! :)
Affordability of our event is unfortunately one of our chronic trouble
spots and we need to continue to work on it.
. . . . .
* Clean-up of mailing lists.
This is mostly complete as of this time. The "Big Four" email providers
(AOL, Gmail, Hotmail, Yahoo, and associated domains) are further
cracking down on bulk mailings and those who receive mail via those
domains and have been showing no signs of life lately will be sent a
final notice and will be removed if no response.
. . . . .
* Selection of the dates for the DLV 2017 event.
This is the biggie! This is decided upon by the ORG members with the
final decision being up to those of voting status (see below). We will
be introducing this topic in next week's ORG mailing, so please be sure
to watch those inboxes! :)
As of this time we're currently doing a review of all weeks between late
March and early May 2017, looking for such things a common conflicts,
high room rates, etc.
One very early note on this process. If you know that you will have a
conflict with any span of dates being considered for our 2017 event, it
is very important that you let us know EARLY, OFTEN, and LOUD! :)
Please let us know as the discussion is progressing and not after the
date selection is final. It was also noted at our event that a few
voting members were unaware of a conflict that one of our more active
volunteers had with one proposed date span, so this coming year we will
be emphasizing, very obviously, any such conflicts.
. . . . .
* Continue phase-in of divalas.vegas domain.
As some may know, the Internet domain that we have used for almost 20
years, geekbabe.com, is being retired (for DLV use) and is being
replaced with the new divalas.vegas domain, which is part of the
recently opened .vegas top level domain. The .vegas domain is up there
equal to other top level domains such as .com, .org, etc.
"No www, no .com, just divalas.vegas"
This transition is in progress and the target is the end of 2016 for
completion.
As of now all email should be using the divalas.vegas domain and most
web functions have been moved to that domain. The original addresses and
URLs will continue to work via forwarding for the foreseeable future.
. . . . .
* Selection of suggested hotels for DLV 2017.
This will occur in a few months, right after our 2017 dates are final.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
A quick note about terminology:
Over the years we've informally standardized, in our notices, schedules,
various publications, etc., some of the terms and how they specifically
apply to our yearly event, primarily for the sake of clarity and for
consistency. Here are a few of the terms and the way they are intended
to mean.
Event: This is the singularity. The annual DLV "vacation" as a whole.
The event is made up of many activities.
Activity: One of the individual happenings that makes up DLV. Such
things as the Limo Tour, the High Tea, and the daily Lunch With Ginger
would be examples activities. We consider the names of most of the
activities to be proper nouns, so they are usually capitalized.
Coordinator: The primary person in charge of a particular activity. We
consider this term to be a proper noun and it's often capitalized.
Venue: The location or facility at which DLV or a DLV activity happens.
You will find that, if you haven't already, that there is quite a bit of
overlapping and overloading of these terms. :)
If you choose to use your own terminology, others will most likely
understand it unless it's not in the correct context. :)
There are a few acronyms that have become common jargon among us, and if
any of these appear and are not obvious due to context, a brief list
appears here (some tongue in cheek):
http://www.geekbabe.com/dlv/administ/acronyms.html
There are no links to this page, so please bookmark it if you want
to refer back to it.
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Who's in charge here:
Some clarifications ...
There's been some confusion and some misunderstanding regarding some of
our organizational details, mainly the "who" in the decision making
processes. All of this is well-documented but we'll present a brief
summary here so everyone's on the same page.
This group here, the volunteers, the group we informally call the ORG
group, is the highest level of authority and decision-making capacity
that we have.
As an ORG member, you are a member of the "Board", the "Supreme Court"
as well as such things as the "Bottle Washing Team." :)
ORG members of voting status (which is very easy to attain) have the
final say on items which cannot be decided by consensus.
For the various activities which make up event, the primary named
Coordinator of that activity is the final authority regarding almost
all of the details of that activity, including such things as dress
guidelines, costs, if any, and who is and is not admitted to the
activity. The ORG group (that's us here, gang) does have the final
authority as to what activities do and do not appear on our schedule,
but other than that, the Coordinators are totally in charge of the
various activities.
There are also a few named positions, all which are filled by
individuals who are members of and answer to us, the ORG group. The
duties should be obvious from the titles.
These are as of this time:
Secretary: Ginger
System Administrator: Annie
Big Sister Coordinator: Delaney
Under the Big Sister Coordinator are the current members of the Big
Sister Team, Bev, Bob, Darlene, Gabi and Vera. Some of these do not
appear to be active and Delaney is free to submit an update. :)
Under systems is the Proofread Team, whose members change more often
than most other teams that we have. Current members are free to stand up
and be recognized if they choose to do so. :) All ORG members are
welcome to join this team. This group proofreads and QAs such things as
the general mailings, web site updates, final attendee information, etc.
You may hear references to the Administrative Committee. This consists
of those holding the named positions plus two at-large seats. Currently
Gina holds the "even year" seat and the "odd year" seat is shared
jointly by Bob and Sara due to an unbreakable tie of the vote.
The Admin. Committee is specifically in charge of DLV business which
does not have to do with any particular activity. Yes, this does include
some "personnel" matters. The current group has been very good at
handling some of the various jobs that not many of us care to do. :)
We will occasionally form ad-hoc committees as needed. With very rare
exception, those are drawn from volunteers here.
If there are ever any questions or concerns regarding how decisions are
made, and by whom, please bring these up right here.
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OrgChat Discussion Forum:
This is something new, and we'll give it a try for this year.
Just prior to our big event this year we had a few ad-hoc spin-off
mailing lists to discuss details of various items in some depth. It was
remarked that it would be nice if we had a permanent means of
communication, for organizational purposes and not for general
discussion, that did not suffer from such things as moderation and a
week-long turn-around cycle.
The OrgChat Discussion Forum is on line here:
http://www.geekbabe.com/dlv/mydlv/mainforum/viewforum.php?f=17
Everyone on this list who is a current MyDLV member should now have
posting permission to that Forum. If you find that you are unable to
post (or unable to read, which should not happen) please scream! :)
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Our electorate:
This is the semi-final list of those who will hold voting status for the
2016-2017 DLV year. This list was compiled from the activity lists from
DLV 2015 and DLV 2016 and everyone who actively coordinated or assisted
in the organization of one or more activities during at least one of
those years should be listed.
Please look over this list ...
If you actively coordinated or assisted with at least one DLV activity
in 2015 and/or 2016 and are not on this list, please let us know.
Coordinators: Please be sure that all of your cohorts and assistants are
properly listed.
Aejaie
Annie
Beverly
Bob
Cami
Dale
Delaney
Dennis
Dionne
Gina
Ginger
Holly
JoAnn
Katie
Laura
Linda
Marisa
Randi
Robyn
Sara
Sarah
Shellie
Sherry
Valorie
Vanessa
Vera
Vivian
Zoe
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Administrivia:
This is the Diva Las Vegas 2017 organizational list.
One address for all items regarding this list, additions, removals,
changes, submissions, questions, etc.:
dlvorg_at_divalas.vegas <--- NOTE: New address, all lower case
Diva Las Vegas 2017
Dates announced autumn of 2016
Las Vegas, Nevada, USA
Archives of this list appear on the web at:
http://www.geekbabe.com/annie/org17arc/
Org Chat Forum is on line here:
http://www.geekbabe.com/dlv/mydlv/mainforum/viewforum.php?f=17
To unsubscribe: Simply reply to this message with the word UNSUBSCRIBE
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To send material to this list: Send submission as regular e-mail to
the address: dlvorg_at_divalas.vegas
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Received on Wed Jul 13 2016 - 08:22:43 CDT
This archive was generated by hypermail 2.2.0 : Wed Apr 12 2017 - 05:46:49 CDT