From: Diva Las Vegas organizers (dlvorg@geekbabe.com)
Date: Thu Dec 18 2008 - 12:45:47 CST
In this mailing:
Org List
Administrative issues
Motion on the floor
The motion
Administrivia
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Org List:
This is the DLV 2009 Organizational Mailing List (dlvorg@geekbabe.com)
Replies to this message will be forwarded to the DLVORG list and not
the DLV-Announce or DLV-Discuss list.
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Administrative issues:
First of all, polls remain open for the hotel votes. Please get
your votes in if you have not done so already.
We have one other administrative issue that we need to cover.
This will most likely be the last administrative issue we deal
with prior to going full speed ahead with the final planning
for the event in May.
The motion presented below passed the Administrative Committee
unanimously, unopposed, and is now being elevated to the ORG
group as a whole for consideration and adoption.
Since this passed the Administrative Committee unopposed, we're
considering it to have multiple seconds.
Due to the nature of this motion, it will be withdrawn if it is
not resolved (voted up or down) by mid-January in order not to
distract from the necessary planning of DLV 2009.
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Motion on the floor:
Introducing the motion:
This motion deals with a rather touchy subject, for which we
currently have no agreement regarding how to handle.
The intent of this motion is not to facilitate exclusion from
DLV, but to set a very high threshold for it, should it be
considered, and to solidify an agreement among DLV volunteers
as to how cases like this are to be handled.
Now, before you hastily fire off a note in reply stating that
you do not believe in exclusion, etc., please consider this:
First of all, read the motion completely, multiple times if
necessary, and be very sure you understand the intent of the
motion, and the mechanics of it. If you don't read it
thoroughly, you will probably misunderstand the intent.
Second, be aware that exclusion has already happened, and the
threshold by which this exclusion was made was much lower than
the threshold outlined in the motion below. Should this motion
not carry, exclusion may again very well happen without any
guidelines or oversight.
Now, for those who may be somewhat taken aback by this, not
expecting it, surprised by it, etc., the agenda for the
Administrative Committee was posted to this list back in
July and on it was a "dealing with troublemakers" item, of
which this is the result.
Ladies (gentlemen), we need an agreement among us as to how
things like this are to be handled!
This has been carefully worded to be relevant and workable,
and to be applicable even in the "heat of battle" during DLV.
Two levels of checks and balances are provided, with the ORG
group as a whole (that's us here) as the final authority.
The express intent of this motion is not to facilitate
exclusion, but to agree upon what should be done when dealing
with our most eggregious offenders. Right now there is no
agreement.
The motion text is below.
The floor is now open for discussion.
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The motion:
[ begin motion ]
Exclusion, conditional registration, and dismissal.
It is affirmed that the spirit of DLV is to be as inclusive
as is practical, and that any exclusion, restriction, or
dismissal is to be considered only as a last resort when
all lesser remedies have been exhausted.
It is also affirmed that DLV is a "private" event and is
not, as a whole, open to the public.
All persons involved when exclusion, restriction, or dismissal
is considered are to act in good faith and use their best
judgement, common sense, and restraint.
All unresolved issues are to err on the side of inclusion
should there be unresolved disputes or disagreements, ties
or a lack of a quorum, etc.
Since exclusion, restriction, and dismissal are extreme actions,
to be used under only highly exceptional conditions, it it
impractical, and no attempt will be made to enumerate the
circumstances under which these may apply.
No DLV volunteer, regardless of seniority or position, may
unilaterally and arbitrarily bar any individual from registering
from DLV or attending DLV activities.
No individual involved in the process of exclusion, conditional
registration, or dismissal shall use any coercion or pressure,
other than good-faith discussion and debate, to attempt to
influence others' decisions on the prevaling matter.
In all cases outlined below, where an impromptu vote of the
volunteers of record is to be taken, six volunteers of voting
status shall constitute a quorum.
1. Exclusion from the event as a whole.
The Project Manager may, upon approval of 2/3 of the
Administrative Committee, decline to register any individual
for the next upcoming DLV event.
A 3/4 majority vote of the volunteers of voting status
shall override the decision of the Project Manager and
the Administrative Committee.
. . .
2. Conditional registration.
The Project Manager may, upon approval of 2/3 of the
Administrative Committee, set conditions upon the registration
of any individual for the next upcoming DLV event.
A 3/4 majority vote of the volunteers of voting status
shall override the decision of the Project Manager and
the Administrative Committee.
. . .
3. Admission/exclusion to/from activities.
The primary Coordinator of record shall be the final
authority as to who is admitted to, denied admission
to, or asked to leave any individual DLV activity,
subject to the following:
a. It is requested, in good faith, that unless extenuating
circumstances warrant, admission will be granted to all
registered attendees, and that admission will be denied
to those who do not appear on the roster of registered
attendees.
b. In the event the Coordinator of record is not present,
co-coordinators and assistants, in the order listed on
the final DLV schedule, will take the place of the
primary Coordinator of record in such decisions.
c. In the event there is no Coordinator of record or named
assistant present, an impromptu vote of DLV volunteers of
voting status present will be used in cases of admission
or denial of admission.
d. As outlined in a standing rule, adopted in 2003, at any
DLV mainstream activity, the volunteers of voting status
may require an attendee to leave and change into a more
appropriate outfit.
4. Dismissal from the event as a whole.
The Project Manager may, upon approval of 3/4 of the volunteers
of voting status present, rescind the registration of any
attendee and dismiss the attendee from any further participation
in the current year's event.
[ end motion ]
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Administrivia:
This is the Diva Las Vegas 2009 organizational list.
One address for all items regarding this list, additions, removals,
changes, submissions, questions, etc.:
dlvorg@geekbabe.com <--- NOTE: all lower case
Diva Las Vegas 2009
May 11 - 16, 2009
Las Vegas, Nevada, USA
Archives of this list appear on the web at:
http://www.geekbabe.com/annie/org09arc/
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